Office HR Administrator
Office HR Administrator
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Job Description
Are you a passionate administrative professional with a proven track record of driving efficiency and accuracy in office administrative tasks Are you passionate about providing Peace of Mind to your client group Are you looking to be a part of a growing team and company
What you will be responsible for:
Reception:
- Answer incoming calls direct inquiries and provide assistance.
- Manage voicemail emails and faxes ensuring timely responses.
- Welcome and assist onsite visitors ensuring a professional impression.
- Professional presentation of the office environment at all times.
Administrative Support:
- Support senior leadership with incidental administrative tasks including scheduling correspondence expense reports etc.
- Supports the management of limited and competing resources for senior leadership.
- Creating and tracking purchase orders.
- Handle mail both incoming and outgoing efficiently. Maintain office supplies inventory and oversee vendor relationships.
- Ensure a clean and organized workspace including reception areas and meeting rooms.
- Manage Business Licenses keeping them updated as required.
- Update organization charts.
Facilities and Security Management:
- Maintain the FOB Key system and control access permissions.
- Oversee the safety and cleanliness of office spaces and facilities.
- Collaborate with vendors to ensure inventory of supplies and PPE.
HR Assistance:
- Provide tactical support for HR projects and initiatives.
- Draft Confirmation of Employment Letters.
- Manages the removal of inactive employees from the HRIS system during the offboarding process.
- Assist in organizing and executing HRrelated events or meetings.
- Process and update employee information in HRIS (Human Resources Information System).
- Oversees the of celebrations and the distribution of tokens of appreciation for various employee service milestones.
- Manages all legal requests in a timely manner.
What you get from us:
- Extended healthcare benefits available after probation.
- Opportunity to work for a large growing company with room for promotion.
- An RRSP matching plan.
- 3 weeks of paid vacation.
- Competitive compensation package.
What we need from you:
- High school diploma or equivalent.
- Advanced administrative experience with a high level of skill and professionalism in an administrative role.
- Minimum of 5 years experience in a corporate office environment in similar roles.
- Familiarity with HRIS and other HRrelated software.
- Proficient in computerrelated programs such as Google Workspace (Gmail Sheets Docs)
- Excellent interpersonal skills including verbal and written communication.
- Ability to work effectively and cohesively within a team as well as independently.
- Attention to detail with a high level of accuracy.
- Ability to handle sensitive information with discretion.
- Action Oriented Taking on new opportunities and tough challenges with a sense of urgency high energy and enthusiasm.
- Balances Stakeholders Anticipating and balancing the needs of multiple stakeholders.
Why Universal Group
The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being Passionate Authentic and Driven in everything we do and in every decision we make every day. They are the fabric of who we are and without question the reason for our success and continued growth.
The safety of our team members and the public is what drives us every day.
The Universal Group is an industry leader in traffic control services traffic management planning traffic equipment supply landscaping temporary labour and occupational health and safety training. We are a onestop shop as our full suite of services ensures that we can manage projects from conception to completion.
For more information about the company please visit ourIndeed Profile!
Our Commitment to Diversity
The Universal Group is an equalopportunity employer committed to diversity and inclusion in the workplace.
We prohibit discrimination and harassment of any kind based on race colour sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic.
Apply today; we cant wait to hear from you. Come grow with us!
UNV1
Required Experience:
Manager
Employment Type
Contract
