C004144 Principal Assistant NS - MON 14 Apr
C004144 Principal Assistant NS - MON 14 Apr
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Job Description
Deadline Date: Monday 14 April 2025
Requirement: Principal Assistant
Location: Brussels BE
Full Time OnSite: Yes
Time OnSite: 100
Total Scope of the request (hours): 400
Required Start Date: 26 May 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
The Principal Assistant to CTO executives and business portfolio is responsible for the direct support to the CTO Executives on the planning and reporting of their portfolios and activities.
The role entails all the required administrative support to the executive project leads ensuring their connection and timely information to the portfolio. Under the direction of the Managing and Optimising Team Head but largely on own initiative the incumbent will perform duties such as the following:
- Act as a first point of contact to the Executive Lead of CTO projects and managing a wide range of challenging Administration issues with the upmost integrity diplomacy and tact;
- Manages time and diary for individual senior managers and leadership teams for all project related activities.
- Handles sensitive confidential information.
- Ensures managers have the information and resources needed to support ongoing processes and changes in processes.
- Organizes and coordinates large meetings and conferences.
- Contributes to office and project administration improvements and best practices.
- Consults on a full spectrum of enterprise office and project administration activities.
- Monitors effectiveness of project staff; recommends improvements.
Specific Working Conditions: Occasional travel between other location (The Hague and within Belgium) is expected. Main location is Brussels but can be expected to travel to Braine LAlleud once a week. Rarely to Mons (maybe once in every Quarter).
Requirements
Skill Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Experience in similar roles supporting Executive Management;
- Training and User experience on MS Office tools;
- Experience of taking minutes at meetings and accurately transcribing them;
- Knowledge of coordination best practices;
- Ability to manage conflicting deliverables.
Required Experience:
Staff IC
Employment Type
Contract
