OFFICE SECRETARY III-Mental Health

The Office of the Public Defender is a statewide independentagency charged with providing superior legal representation for indigentdefendants. The agencys vision isJustice Fairness and Dignity for all.Employees are committed to the core values of culture of excellenceclient centered representation tenacious advocacy and are united in achievingthe agencys mission.

The Office of the Public Defender is seeking detailedoriented applicants with legal secretarial experience who are familiar withlegal terminology and possess excellent organizational and writing skills aswell as problem solving skills data entry and significant customer serviceexperience with the ability to work independently. We are looking for someone who knows how tocreate/format pleadings motions and discovery documents.

This position will work an alternative schedule Sundays toThursdays 8 a.m. to 4:30 p.m. alternate holidays and on weekends on a neededbasis. After training (which will takeplace 8 a.m. to 4:30 p.m. in person the position is a hybridteleworkposition.

The Contractual Office Secretary III will be responsible forproviding secretarial support to the attorneys assigned to our Mental HealthDivision at our main office in Hanover.The Contractual Office Secretary III vacancy is located at 7030 DorseyRoad Hanover MD 21076. The MentalHealth Division represents defendants in cases of involuntary commitment andcases where an individuals mental health condition is at issue for the defenseof criminal charges. This positioninvolves significant client contact with indigent defendants and their familiesto provide and gather information over the phone and at times in person atpublic and private psychiatric hospitals and facilities. Travel to satellite offices at Spring GroveHospital Center Springfield Hospital and Clifton T. Perkins may be required.

Support staff with processing medical records dockets andother legal documents

Update eDefender Database and Google Sheet and Drive withclient information

Support staff attorneys with filing of any and all legalcorrespondence (motions subpoenas pleadings)

Process Discovery and Body Worn Camera Footage

Process and Distribute incoming mail and correspondence

Schedules meetings and interviews as requested by attorneysand management

Type client correspondence

Create/modify reports and documents as requested by staffattorneys or administrative staff

Makes photocopies faxes documents and performs otherclerical functions

Assist with the preparation of client files

Files papers and documents into appropriate client files

File client correspondence

Maintain important and confidential records schedulesexpense accounts and office supplies

Maintain Office Equipment

Perform other duties as assigned

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a yearforyear basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3.Candidates may substitute U.S. Armed Forces military service experience as a noncommissioned officer in Administration classifications or Administrative Clerical or Office Services specialty codes in the Administrative Support field of work on a yearforyear basis for the required experience.

Preferred Qualifications:

Experience working in a law office or court system. Goodorganizational and problem solving skills and the ability to multitask.Highly proficient in Google Apps Microsoft Word Excel and Outlook.Excellent oral and written communication skills. Working knowledge and orexperience with MDEC. Familiaritywith electronic medical records is a plus.

STATE OF MARYLAND BENEFITS