Production Office Specialist

Lexitas is a legal support company that offers an array of services including court reporting medical record retrieval registered agent services and legal talent outsourcing. Our Houston Texas office part of our Records Retrieval Division is currently looking for a Production (Office) Specialist.

Lexitas offers a full comprehensive benefit package that includes health insurance PTO Personal Days paid holidays and a 401(k) match.

SUMMARY:

The Production (Office) Specialist is responsible for preparing medical billing and other business records for use in civil litigation. This process includes but is not limited to quality control electronic document processing organization and tabbing of hospital records scanning and archiving records printing and binding records.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain the company database by confirming client profile information patient demographics order scopes required authorizations tracking steps and notes entry.
• Use the database and other tools to oversee assigned workload and backlog.
• Extract record files from media (CD DVD USB harddrive etc. and archiving.
• Provide clients with records via secure delivery printing and shipping hard copies and/or scanning and publishing digital records to online repository.
• Verify records against patient information client requirements record type and dates of service.
• Provide the billing department with complete information to bill clients with minimal errors.
• Produce records according to client preference via scanning bates labeling tabbing bookmarking and applying OCR.
• Process and manipulate PDF documents through Adobe Acrobat via rearranging of pages editing extracting inserting masking bates stamping printing etc.
• Verify and perform quality control of all records before digital or hard copy distribution.
• Archive record files on company network shared drives and database software.
• May sort and process incoming and outgoing mail.
• Assist supervisor with cleanup and organization of the production area and help with ensuring all production supplies are fully stocked when necessary.
• Safeguards confidentiality of medical records and complies with all local state and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use retrieval storage and sharing of medical records.
• Assist in training or crosstraining employees.
• Any other duties of a similar or lesser nature asrequired.

COMPETENCIES SKILLS AND ABILITIES

• Must be a positive team player and be able to communicate with teammembers.
• Strong attention to details efficient and highlyorganized.
• Ability to multitask.
• General computer skills (Outlook Word Adobe Acrobat Internet ExplorerWindows).
• Flexible schedule and available to work occasional overtime asrequired.
• Ability to work with deadlines and work well under pressure.
• Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously economically professionally and with minimum disruption to the practice.
• Accepts direction well.
• Excellent attendance and punctuality.
• Constantly strives to achieve excellence in daytoday operations of respective department.
• Familiarity with subpoenas written depositions and affidavits aplus.
• Constantly strives to achieve excellence in daytoday operations of respective department.
• Understanding of record tabbing organization and charts aplus.

EDUCATION / EXPERIENCE

• High school diploma or equivalent required.
• Adheres to compliance policies.
• Experience working in a multifunction multigeography environment preferred.

SUPERVISORY RESPONSIBILITIES:

The Production Specialist has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES LICENSES REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job the employee is regularly required to stand; walk; use hands to finger handle or feel objects type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers phones photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

Little to no travel expected for this position.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race religion gender national origin age disability veteran status marital status pregnancy gender expression or identity sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process please contact Human Resources atfor assistance. All other applications must be submitted online.