Office Coordinator
Office Coordinator
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$ 45000 - 55000
1 Vacancy
Job Description
Overview
BerryDunnis seeking an Office Coordinator who will provide support to our Kapolei Oahu office for BerryDunns Consulting Team (CT). The qualified individual will play a crucial role in helping to ensure the smooth operation of daily activities. Responsibilities included in this role include tracking deadlines coordinating meetings preparing documents billing reporting liaising with other departments and handling communications. This role will be the goto for administrative tasks providing essential support for the office and helping to maintain an organized and efficient work environment. The responsibilities listed here are not allinclusive. The key to be successful in this dynamic role requires a strong ability to multitask attention to detail and excellent communication skills. This role will report to Senior Office Manager and will work fulltime at our OAHU office Monday through Friday each week.
You Will
- Provide administrative support to assigned location
- Support internal Meetings
- Scheduling
- Notetaking
- Creating agendas
- Documenting and distributing meeting outcomes
- Maintain document and file storage
- Maintain Practice Group Teams SharePoint files
- Organize and keep documents filed and updated as needed
- Liaise with Consulting teams for tracking employee time budget submissions
- Foster a culture and create an environment that supports connection for employees
- Handle all receptionist and front desk duties including but not limited to:
- Answer phones and transfer calls to internal staff
- Welcome and assist clients
- Oversee conference room schedules
- Maintain reception area conference rooms and client area
- Book travel and accommodations
- Production logistics and planning for Practice Group events such as: team lunches training days virtual meetings. Including but not limited to:
- Catering
- Reserving conference rooms booking blocks of hotel rooms setting up Teams/Zoom preparing PPT slide decks printing materials etc.
- Virtual meeting production: scheduling Teams/Zoom breakout rooms monitoring chat rooms
- Be the invoicing liaison
- Ensure the office has an ongoing brand presence both internally and in the Oahu community (open house meet and greets philanthropic opportunities charity events etc.
- Be the communication bridge between Consulting Practice Group Leaders and Principals
- Attend business planning meetings
- Liaise with Consulting Marketing and Practice Groups for business plan presentations
- Develop internal group surveys (nonclient)
- Produce internal Microsoft PowerPoint presentations
- Process Client Billing
- Special Projects as needed
You Have
- Adaptability to adjust to new situations and unexpected challenges
- Ability to address issues independently and find solutions without always needing to escalate.
- Proficiency in MS Office (MS Word MS Excel and MS PowerPoint)
- Time management skills and the ability to prioritize work
- Ability to build good relationships with colleagues being approachable and helpful
- Excellent written and verbal communication skills
- Working knowledge of office equipment like printers and fax machines
Compensation Details
The base salary range targeted for this role is $45000$55000. This salary range represents BerryDunns good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience education or other qualifications in excess of the minimum requirements for this posting that applicant is encouraged to apply and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors including but not limited to years of experience depth of experience seniority merit education training amount of travel and other relevant business considerations.
BerryDunn Benefits & Culture
Our people are what make BerryDunn special and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond whats expected to support their physical mental career social and financial wellbeing. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.
We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact to request an accommodation.
We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender gender identity or expression or veteran status. We are proud to be an equal opportunity workplace.
About BerryDunn
BerryDunn is a clientcentered peoplefirst professional services firm with a mission to empower the meaningful growth of our people clients and communities. Led by CEO Sarah Belliveau the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture and for its focus on learning development and wellbeing. Learn more at berrydunn.
BerryDunn is the brand name under which Berry Dunn McNeil & Parker LLC and BDMP Assurance LLP independently owned entities provide services. Since 1974 BerryDunn has helped businesses nonprofits and government agencies throughout the US and its territories solve their greatest challenges. The firms tax advisory and consulting services are provided by Berry Dunn McNeil & Parker LLC and its attest services are provided by BDMP Assurance LLP a licensed CPA firm.
BerryDunn is the brand name under which Berry Dunn McNeil & Parker LLC and BDMP Assurance LLP practice in an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law regulations and professional standards. BDMP Assurance LLP is a licensed independent CPA firm that provides attest services to its clients and Berry Dunn McNeil & Parker LLC and its subsidiary entities provide tax advisory and consulting services to their clients.
#BDOPS
Required Experience:
IC
Employment Type
Full-Time
