Grants and Contracts Specialist
Grants and Contracts Specialist
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$ 70140 - 112236
1 Vacancy
Job Description
Department Information
- This position is open to Colorado state residents only.This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.Our Mission Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.Our Vision Creating safer and more resilient communities across Colorado.Our Core Values Unity Honor Service
CDPS commits to cultivating an equitable diverse and inclusive work environment. We ensure that we recruit retain and promote engaged employees. Our approach to diversity is simple its about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex not an initiative. Our strength is ourpromise to be inclusive with intentional strategies to welcome and uplift our employees to thrive while building a more equitable workplace.
Why I love My Jobat CDPSAt CDPS we nurture an employeecentric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose:If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched BenefitsWe highly value work life balance and offer excellent worklife programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and longterm disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand four annual wellness days.
The Employee Assistance Program (CSEAP) is available in every region of the state. It is our effort to support the wellbeing of employees and the workplace. EAPs provide shortterm counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global University.
Description of Job
- ABOUT THE WORK UNIT
The Office of Administration (OOA) unit exists to efficiently manage the overall administration of the Division and to ensure consistent coordination of all similar functions between the program offices within the Division and Department. To achieve this goal the office:
- Develops and implements policies and procedures common to the program offices;
- Coordinates training and education of managers throughout the Division;
- Manages finances and administration of multiple federal and state grant programs;
- Manages personnel budget activities and purchasing for the Division;
- Coordinates with the Department Office of Information Technologies State Controller and other state agencies on administrative matters and office functioning.
The office consists of both Division of Criminal Justice (DCJ) and Executive Directors Office (EDO) personnel.WORK ENVIRONMENTMonday Friday 8am5:pm (Some flexibility on schedule)
Hybrid 3 days in office/2 remote) subject to change
ABOUT THE POSITIONThis position assists in meeting the demand on the Grants Team. Specifically in the areas of Grant Agreements & Modifications Grant Financial Federal Compliance Grant Compliance Training Managing DocuSign Grants Archiving and Data Management Other Duties as Assigned and backup to the DCJ Grant Coordinator as needed.
This position must be able to take the State Controller guidance and templates and customize for the Division of Criminal Justice.Reviews Grant Agreements & Modification prior to the documents reaching the DCJ Grant Coordinator. All errors and corrections are either returned to the unit or updated by this position depending on the type of error.
Tracks the status of Grant Agreements & Modifications from receipt by the OoA through document ; and prompt followup to delinquent requests after 30 days.
Ensures that all the appropriate documents are in the appropriate grant files including the returned/final execute DocuSign agreements; and mark the CORE encumbrance approved.
Ensures that all DocuSign content is transferred to the appropriate grant file; reconciles each envelope against the tracking sheet; and files the DocuSign envelope in the proper location within DocuSign.
Works with DCJ Grant Coordinator and other staff as appropriate to obtain feedback and look for efficiencies to improve the grant agreement and modification process.
- The State Controller has mandatory content requirements for the Statement of Work that is included in each subaward (grantee) Grant Contract. Work with the units to bring the Statement of Work exhibits back into compliance.
- This position may provide technical assistance if questions arise from DCJ Staff regarding the documented guidance and training materials.
Make process level decisions within the Division Of Criminal Justice Financial Requirements to meet federal compliance and adhere to internal controls and best practices. In order to do so this position must be able to analyze interpret and compile multiple sources of guidance to come up with a comprehensive solution.Must be proficient in CORE and act as a bridge between CORE & DCJ Grant Compliance
- Accesses to CORE to run reports.
- Reconciles expenditure information provided by the EDO Accounting team with DCJ internal tracking mechanisms.
- Supports the DCJ units including but not limited to reporting match and program income for the EDO Accounting office for federal reporting.
- Assists the Grants Team in scanning archiving and purging documents.
- Works with the Onbase team and Organize Electronic Files by purge date.
- Assists the DCJ Grant Coordinator with Record Retention
Assists the DCJ Grant Coordinator in researching grant compliance best practices developing proposals and facilitating working groups. Additionally this position participates in any duties needed to maintain customer service and fill gaps.
Keep the DCJ Grants INTRANET up to date with all DCJ Grant Contracting materials and coordinates with the DCJ Public Information officer to publish external facing documents. Assist in updating grant materials. Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
NOTE: To be considered for this position you must meet the following criteria for consideration.
MINIMUM QUALIFICATIONS Proven Experience Knowledge Skills
Experience Only:
Seven 7 years of relevant experience in contract management contract compliance and finance administration knowledge of restricted funds at the federal state local tribal or nonprofit level.
OR
Education and Experience:
A Bachelors degree and three 3 years of experiencein contract management contract compliance and finance administration knowledge of restricted funds at the federal state local tribal or nonprofit level.*Note:Application work history and supplemental questions must clearly articulate relevant professional experience as applicable to the position.*REQUIRED SKILLS- Ability to prioritize and be accountable.
- Demonstrated strong critical thinking skills.
- Ability to make independent and creative decisions.
- Ability to multitask.
- Strong organizational and follow up skills.
- Selfsufficient highly motivated and team player.
- Ability to thrive in a fastpaced work environment with consistency and reliability
- Attention to detail
State contract/agreement experience
Grant finance experience
CORE experience
Grants compliance experience
CONDITIONS OF EMPLOYMENT- Requires successful completion of a background investigation that includes a polygraph exam and a fingerprint based criminal history search.
- Must be a Colorado resident at time of submitting application.
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available atwww.colorado/spb. A standard appeal form is available at:www.colorado/spb. If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax:. Phone:. The tenday deadline and these appeal procedures also apply to all charges of discriminationSupplemental Information
- ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Human Resources at.EQUITY DIVERSITY AND INCLUSION
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our.NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you setup youremailto accept messages from state and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.PLEASE READ CAREFULLY RECRUITMENT TIMELINE INFORMATION- Applicationsare considered complete and accurate at the time of submission. Therefore additional information may notbe solicited or accepted after your application has been received.
- Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Answers generated by AItools will typically be unresponsive.
- Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them.
- Military Veterans :If you are a military veteran you must submit a copy of your DD214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD2058 State of Legal Residence form.
- Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.
- Resumes Cover Lettersor other documents submitted:WillNotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
- Comparative Analysis Steps may include:
- Structured application review by a panel of SMEs
Required Experience:
Unclear Seniority
Employment Type
Full-Time
