Legal Secretary
Legal Secretary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overall Purpose: Provides secretarial support to attorneys paralegals and administrative management of the Firm. Maintains positive communications with clients attorneys and
staff. Observes confidentiality of client matters. Follows policies and procedures of the Firm.
Essential Job Duties:
- Prepares and revises legal documents correspondence memoranda and emails from written form as well as from transcription
- Operates personal computer transcription equipment to produce legal documents correspondence memoranda and emails and other office machines such as photocopier fax machine and postage meter
- embles documents and exhibits for court filings and recordings hearings arbitrations mediations depositions or other engagements
- Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
- Reads sorts and prints incoming mail and emails and distributes as appropriate
- Schedules appointments and meetings for attorneys
- Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar
- Maintains client files
- Assists in handling of reception desk duties/meet and greet clients
- Operates multiline telephone system
- Mail distribution
- Arranges for travel for attorneys including hotel airline and transportation
- embles documents and exhibits for court filings and recordings hearings arbitrations mediations depositions or other engagements
- Assists in the preparation of marketing materials such as pitch folders attorney biographies and PowerPoint presentations
- Responsible for answering incoming telephone calls and directing them to the appropriate staff member(s)
- Performs all other duties as assigned
Qualifications/Requirements:
- High School Diploma
- At least 3 years prior litigation legal secretary experience
- Ability to type read and write in order to proofread and perform initial input and revisions to legal documents correspondence memoranda and email.
- Must have knowledge of MS Office Suite which includes Word Excel PowerPoint
- Knowledge of document management systems such as IManage
- Ability to type 70 wpm
- Ability to organize and prioritize workflow for multiple attorneys
- Interpersonal skills to communicate verbally in writing and by telephone in a professional manner with clients attorneys vendors and staff
Employment Type
Full Time
