Administrative Office Professional III Public Safety
Administrative Office Professional III Public Safety
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Job Alert
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USD 47825 - 57499
1 Vacancy
Job Description
Description
NOTICE OF CHANGE: This recruitment will remain open until filled.
SALARY
Administrative Office Professional I Salary:$22.99 $27.64hourly plus bilingual and uniform allowance when applicable. Administrative Office Professional II Salary:$28.97 $35.05hourlyplus bilingual and uniform allowance when applicable.
Candidates will be hired at the Administrative Office Professional I or level II based on qualifications and experience.
BENEFITS: To learn more about the County of Santa Barbara benefits offered CLICK HERE
Note:Applicants from other public sector employers may qualify for retirement reciprocity and time and service credit towards an advanced vacation accrual rate.
THE POSITION
Do you have an interest in a Public Service career through assisting departments that protect and serve our community Are you looking to start an exciting meaningful and reliable administrative career If so then come join the team at the County of Santa Barbara (Sheriffs Office and Probation Department) and make a difference!
We are currently accepting applications to fill several Administrative Office Professional I/II (AOP) vacancies for two dynamic County of Santa Barbara departments: Sheriffs Office and the Probation Department. Applicants will be asked to select the department(s) of interest in the Supplemental Questionnaire section of the job application.
The Administrative Office Professional class is a great way to begin your career at an entrylevel and grow your administrative profession. Through experience and training you will have opportunities to advance within the County of Santa Barbara.
To be successful in following this career path you must have a strong knowledge of basic English and Math. You need to be an effective communicator on paper and in person customerfocused and businessoriented. You must be ready to learn government policies and procedures and use logical and sound reasoning in applying State and local laws legislation and regulations to your work on a daily basis.To learn more about theSheriffs Officeplease visit our website at www.SBSheriff.
To learn more about the Probation Departmentplease visit www.SBProbation.
Location of Vacancies: Sheriffs Office and Probation Department: Appointee must be willing to accept an assignment at All Locationsthroughout the County of Santa Barbara. The employment list established will be used to fill current and future AOP I/II vacancies for All Locations(separate lists for different locations will not be established). Therefore applicants must check All Locations on the application agency wide question and /or supplemental question acknowledging this is required for the position.Incumbent must be willing to accept an assignment at any location throughoutthe County of Santa Barbara.
DEPARTMENT SPECIFIC DESCRIPTIONS
Sheriffs Office:Custody Operations is a 24/7 operation with a work schedule of rotating 12hour shifts including nights weekends and holidays. AOPs are assigned to either the Main Jail in Santa Barbara or Northern Branch Jail in Santa Maria; duties include processing new arrestees for booking into custody; verifying bail amounts at booking; assisting the general public by phone and inperson; scheduling court dates; processing inmate records to facilitate release or transfer; and performing related duties as assigned. Duties are performed in a lockeddown facility and require direct and indirect contact with inmates.
For the Probation Department:Assignments may include the Santa Maria Juvenile Justice Center Santa Maria Adult/Juvenile Support Unit Court Support/Pretrial Unit Lompoc Support Unit Santa Barbara Adult/Juvenile Support Units and Administration.
Under general supervision works with confidential information interacts with public and partner agencies inperson and via phone and email schedules virtual interviews interacts with clients processes payments and assists clients with the selfservice kiosk and documents programming attendance. May assist in obtaining police reports and court documents filing reports with Superior Court case management system data entry meeting minutes and document scanning. Performs related duties as assigned.
The Santa Maria Juvenile Justice Center is a 24/7 locked facility and AOPs at that assignment staff the Master Control Room which requires that they monitor cameras for security issues at the facility and report any concerns; shift work at the Juvenile Justice Center is required including graveyards nights and/or weekends. In addition to the above duties AOPs assigned to the Santa Maria Juvenile Justice Center interact with youth and perform data entry processes during intake bookings and releases and contact parents and various agencies regarding youths status. For other assignments shifts are typically Monday through Friday with the possibility of a modified work schedule.
IDEAL CANDIDATE
- Excellent customer service skills
- Good time management skills
- Good verbal and written communication skills
- Ability to learn new tasks quickly
- Ability to prioritize and complete timesensitive work tasks
- Ability to accurately and efficiently use Microsoft Office Suite
- Ability to work well independently and as part of a team
- Selfmotivated and a positive attitude
- Strong attention to detail and accuracy
- Ability to develop and maintain sound working relationships
Examples of Duties
THE SHERIFFS OFFICE
- Initiates inmate records enters arrest datareleases information into the computeranalyzes warrants and other court and legal documents to verify that they are complete and the booking information is in accordance with applicable regulations laws and procedures; updates inmate records when additional information is received.
- Daily communications with Superior Court partner agency.
- Processes runs/ background checks on inmates to check for outstanding warrants.
- Assist partner agencies via phone email or inperson.
- Reviews inmate records and court documents to establish release dates; revises release dates according to established guidelines; checks for supplemental booking or holds orders from higher court and warrants from other jurisdictions.
- Updates automated and manual inmate record and tracking systems (JMS); receives and send information from other agencies and jurisdictions.
- Identifies individuals with prior records or warrants by searching computer data banks.
- Receives and checks for accuracy court documentation on inmates contacts court to correct errors or clarify information records action by orders on inmate records.
- Schedules court dates for new warrant arrests.
- Manages emails regarding court documents and inmate information monitors California Law Enforcement Telecommunication Systems (CLETS) for outside agency communications.
- Generate daily court transportation and release rosters.
- Enter subpoenas orders to produce (OTPs) and various court orders into the Notes Module in Jail Management System (JMS).
- Reconciles cash drawer daily and enters transactions into banking database.
- Assists the general public attorneys and other law enforcement personnel at jail reception or on the phone requesting visitations payment of bail status of inmates or other inmate information.
- Uses a keyboard to enter access retrieve update and change information from automated systems; operates office computer mouse and various printers.
THE PROBATION DEPARTMENT
- Initiates client records enters client information into the computer;reviews warrants and other court and legal documents to verify that they are complete and information is in accordance with applicable regulations laws and procedures; updates client records when additional information is received.
- At the Juvenile Justice Center reviews client records and court documents to calculate release dates; revises release dates according to established guidelines.
- Updates information in client caseload management systems.
- Receives and files various court and law enforcement and related documents and enters them into client caseload management systems.
- Schedules virtual interviews with clients and attorneys at the Juvenile Justice Center and the North and South branch County jails.
- Take minutes at various Department meetings transcribe and distribute minutes for review.
- Assist the general public attorneys and partner agencies.
- Uses a keyboard to enter access retrieve update and change information from automated systems; operatesofficecomputer mouse and various printers.
- Receptionist reconciles cash drawer daily and enters transactions into banking database.
- May assist in translation services both written and verbal if qualified as bilingual.
Employment Standards
The County of Santa Barbara strives to attract and maintain a work culture that is Accountable Customerfocused and Efficient (ourACEvalues). Upon entering this job class all AOPs must possess the following competencies to successfully perform the essential functions of the job and to uphold our County values:
- Skill to use computer operating system word processing and email software at a level necessary to create documents and send and respond to email messages
- Use alphabetic computer keyboard with skill and accuracy
- Use complete English sentences and paragraphs to correctly organize and convey information
- Correct use of English parts of speech sentence structure vocabulary and word usage
- Skill to add subtract multiply and divide whole numbers and decimals
- Skill to meet and interact with the public and coworkers courteously and professionally
- Skill to file information alphabetically numerically and chronologically
- Skill to write and print legibly clearly and uniformly to record information
- Skill to check and compare information on documents to detect inconsistencies incompleteness and errors in transferring information
- Skill to understand and follow confidentiality and privilege procedures
- Skill to work as a member of a work team demonstrating ability to accept and share responsibility
- Skill to define common problems and choose appropriate solutions
- Skill to develop sound professional relationships with public internal customers and coworkers
- Skills to avoid behaviors that lead to conflicts with others
For more information regarding the required competencies of the positionCLICKHERE.
SpecialRequirements for the Probation Department:
- Juvenile Justice Center operationsare24/7with awork schedule on rotating8hour shifts including nights weekends and holidays
- Requires wearing a uniform
- Must satisfactorily complete a oneyear probationary period
- Will be subject to a postoffer medical evaluation or examination
Supplemental Information
SELECTION & EXAMINATION PROCESS
Please read the SELECTION PROCESS: Be sure to frequently check your email throughout this entire process as this is the only way we will be notifying applicants regarding their status and to provide important information throughout the recruitment process.
- ReviewSupplemental Questionnaire: Supplemental questions will be used to verify applicants willingness to perform the functions of the job.
- Personal History Questionnaire (PHQ): Qualified candidates will be emailed a notice to complete a Personal History Questionnaire (PHQ). Candidates who successfully pass the PHQ will be invited to the next step in the recruitment process. Failure to submit a PHQ by the deadline or successfully pass the PHQ will result in disqualification from continuance in the recruitment.
- Online Office Professional Assessment: Candidates will be notified by email with instructions to complete the online Office Professional assessment. The deadline to complete the assessment will be clearly stated in the invitation. Candidates must complete and pass the assessment to be placed on the employment list.
Candidates must receive a percentage score of at least 70 on the Office Professional assessment to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established all candidates will receive an email notice of their score on the exam(s) rank on the employment list and exact duration of the employment list. Human Resources will notify you by email if your name is removed.
Candidates who pass the Civil Service examination process and are placed in the top group of the employment list will be certified to the hiring department for consideration. The next step includes a selection interview with the hiring manager(s).BACKGROUND DISQUALIFIERS:
- An admission of having committed any act amounting to a felony within five years in California or in another state which would be classified as a felony in California
- An adultfelony conviction in California or with a conviction for an offense in another state which would be classified as a felony in California
- Currently on Probation or Parole
- Adult felony and/or misdemeanor conviction(s) may be disqualifying depending on type number severity and how recent
- Conviction of/or sustained petitions for any sex crime
- Recent use and/or possession of illegal ; Failure to reveal prior use will be disqualifying
- Unfavorable work history
- Poor credit history
- History of committing domestic violence
- Dishonesty or failure to reveal pertinent information
Those being considered for a position will advance to the next step in the hiring process which includes the following:
- Polygraph Examination:measures the accuracy of information disclosed on the PHQ and during the background investigation.
- Background Investigation:includes an interview and indepth background investigation of arrest records personal military credit and employment history; inquiry of persons who know you and evaluate whether you respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of and intoxicants; are honest; and a safe driver.
- Medical Evaluation: Ability to perform the physical factors of the job.
- Live Scan: Electronic fingerprint scanning that is certified by the State Department of Justice.
The appointee must satisfactorily complete a oneyear probationary period
NOTE:Veterans preference credit is applicable for this recruitment 5 points for veterans 10 points for disabled veterans). To be eligible for this credit you must be applying for this position within five years from your most recent date of: 1 honorable discharge from active military service; or 2 discharge from a military or veterans hospital where treatment and confinement were for a disability incurred during active military service; or 3 completion of education or training funded by a Federal Educational Assistance Act. No time limit exists for veterans with 30 or more disability. To receive veterans preference points you must: 1 check the Veterans Preference Points box on the employment application form 2 submit a copy of your Form DD214 to the Human Resources Department on or before the closing date and 3 pass all phases of the examination process. The preference points will be added to your final test score.
REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source such as a Medical Provider or a learning institution.
Recruiters will communicate with applicants by email during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.
Disaster Service Workers:Pursuant to Governmental Code section 3100 all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.Statement of Commitment:The County of Santa Barbara provides equal employment opportunities to all employees and applicants and prohibits discrimination harassment and retaliation of any type with regard to any characteristic or status protected by any federal law state law or Santa Barbara County ordinance. The County continues to be committed to a meritbased selection process and to eliminating barriers to attracting and retaining top qualified candidates. The County has a longstanding practice of providing a work environment that respects the dignity of individual employees and values their contributions to our organization.
APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: Open until filled. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.
Erin Kuhn Talent Acquisition Analyst II
Required Experience:
Unclear Seniority
Employment Type
Full-Time
