Administrative Assistant 3
Administrative Assistant 3
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary
This position is part of the Finance & Corporate Planning team and will be filled at a nonexempt level 4 7. The Staff Accounting Assistant plays a key role in providing administrative and operational support to financial team members. This role fosters a positive work environment builds mutual trust among team members and aligns the departments goals with organizational objectives.
Key Responsibilities
Office Assistance & Support:
- Schedule meetings process expense reports coordinate travel arrangements and organize teambuilding and wellness initiatives.
- Coordinate logistics for employee appreciation training sessions events meetings and programs including ordering meals beverages and supplies.
- Set up and manage audiovisual systems for meetings and resolve technical issues.
- Welcome guests set up meeting spaces and manage attendee/speaker communications.
- Reserve meeting spaces both on and offsite.
Administrative Tasks:
- Prepare meeting agendas record minutes and track action items.
- Manage incoming calls emails and correspondence.
- Maintain and organize information files process paperwork and oversee office supply inventory.
- Provide data entry analysis and reporting support.
Team & Employee Engagement:
- Serve as the wellness coordinator for the financial team.
- Plan and execute employee teambuilding activities and wellness programs.
- Assess the needs and interests of employees to create engaging initiatives.
- Design team meeting and event flyers.
Job Requirements
Education:
- High School diploma (required).
- Associate degree (required).
- Bachelors degree (preferred).
Experience:
- Strong written oral and motivational communication skills.
- Proven ability to build rapport and work collaboratively with teams and individuals.
- Experience in organizing planning and prioritizing tasks effectively.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with accounting software.
- Strong organizational and timemanagement skills.
- Experience in facilitating and coordinating team events and meetings.
- Attention to detail and accuracy in work.
- Ability to maintain confidentiality and handle sensitive information.
Behaviors:
- Positive and open disposition.
- Demonstrates dependability by meeting deadlines and following through on commitments.
- Teamfocused and supportive solving problems in a positive and effective manner.
- Exhibits effective listening skills and a positive attitude.
- Organized and able to prioritize tasks independently.
- Works effectively with minimal supervision.
Ideal Candidate Profile
The ideal candidate is motivational engaging supportive proactive and efficient. They will exhibit strong interpersonal skills maintain confidentiality and provide expertlevel administrative support to ensure the department operates seamlessly and efficiently.
Employment Type
Full-Time
