Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fastpaced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is resultsoriented with a focus on attention to detail and quality.
As an Executive Administrative Assistant within Commercial Banking you will manage busy calendars schedule travel process expense repots and plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities ensure efficient use of executives time and collaborate closely with colleagues to ensure robust onsite support and backup coverage. You will also work with key stakeholders in the business partner with various teams. to complete projects.
Job Responsibilities:
Manage complex calendars for leaders in a fast paced and dynamic environment arrange travel plans adjust and prioritize lastminute changes including logistics such as conference rooms events and catering etc.
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition events etc.
Support the physical site support demands required including phone coverage assistance with new hire integration facilities maintenance supplies floor access presence at local events greeting clients and guests and escorting them throughout the location food orders/set up and takedown of conference rooms ensuring superior client service at all times
Provide general team support such as time keeping training tracking and assist in ad hoc projects as needed
Maintain confidential data enforce internal controls and comply with policies and procedures
Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
Required qualifications capabilities and skills:
3 years of administrative support experience with background in a client facing sales and financial services environment
Strong organizational skills and ability to work independently in a demanding changing and fast paced environment
Effective travel planning skills and knowledge
Selfmotivated personal leadership ability to be discrete highly collaborative and team oriented
Effective interpersonal skills and excellent communication confident organized and clear
Fluent in Microsoft Office PitchPro and Adapts easily to process changes and learns new technologies
Project and event management experience
Service oriented and able to greet clients distribute packages restock pantry items and other floor duties as required.
Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
Commitment to customer service and ability to work in teamoriented environment tied to solid judgment decision making and problemsolving skills
Collaborate effectively with colleagues and team members assisting with projects and tasks as needed
***Note: this role requires five days in the office (MonFri) and will not support Hybrid options or other locations not listed on the requisition.
Employment Type
Full-Time
