Grants Administrator 40 Hours Day Bwh - Obgyn
Grants Administrator 40 Hours Day Bwh - Obgyn
Posted on :
10-04-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
10-04-2025
Job Description
QUALIFICATIONS:
Bachelors degree in Accounting or Finance or equivalent experience.
One to three years experience in the healthcare research industry desired.
SKILLS/ABILITIES/COMPETENCIES REQUIRED:
- Excellent Excel knowledge.
- Strong analytical skills.
- Ability to work independently and manage time well.
- Ability to work well in a fastpaced team environment.
- Strong interpersonal and communication skills. Ability to interact well with professionals at various levels.
- Excellent organizational skills.
GENERAL SUMMARY/OVERVIEW STATEMENT:
The Grants Administrator is a member of the Finance department of the BWPO Department of Obstetrics and Gynecology and reports directly to the Senior Financial Analyst. As a team member of the finance department it is expected that this individual will have a positive and professional attitude.
This position is responsible for administering and maintaining all Research/Project/Training Grants and Clinical Trial Contracts within the OB/GYN department.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Grant Responsibilities:
- Work closely with PIs and all lab personnel preparing grant/contract renewals budgets and other analysis as requested by the PI or other members of the staff.
- Work closely on all preaward grant activities.
- Work closely with Sr. Financial Analyst on all salary increase requests and new hire requests submitted by PIs in a timely manner.
- Prepare budgets and assist with the contract process for all clinical trial contracts working closely with the Sr. Financial Analyst and PIs in a timely manner.
- Print review for accuracy and distribute all grant reports from the BICs and Peoplesoft system
- Track and monitor all lab expenditures to ensure overages in accounts do not occur. Work closely with lab personnel to achieve accuracy in spending. Handle accounts in a proactive manner such that potential and real problems are identified and corrective action identified prior to reporting to PIs.
- Handle the following forms and requests for all research grants and contracts: PO requests and Check requests. Ensure funds are available for all requests that account coding is correct and that the proper authorizations have been received. Also ensure all purchases and check requests are in accordance with awarded grant or contract budget guidelines. Work closely with the A/P Coordinator to ensure items are processed and handled in a professional and timely manner. Followup is crucial.
- Assist upon request in the development of budgets for new and renewing grants and contracts. Organize electronic and paper grant submissions ensuring all required forms are in order. Work with PI to decide on level of assistance. Ensure requests meet funding goals established by the department.
- Solicit and apply current information regarding government and BWH regulations and protocols. Assist in obtaining approvals from Human Subjects or Animal Care Committee.
- Provide guidance and education for PIs and their staff regarding BWH Research Admin (RA) website proper forms and formats that must be used electronic purchasing systems electronic management systems and the like. Must be proactive in communication and education functions.
Compliance Responsibilities:
- Maintain organized neat and accurate files on all grants and contracts.
- Conduct monthly internal audits of grants and contracts to ensure PI compliance with BWH and funding agency rules and regulations. Randomly audit grants/contracts of programs that have on their staff a grant coordinator. Reconcile and monitor monthly all expenditures of other grants and contracts.
- Keep uptodate on grant and contract processing procedures and all regulations issued by RA.
- Conduct searches for new sources of funding and keep abreast of latest news and technology related to grant administration. Distribute information throughout the OB/GYN research community.
Finance Responsibilities:
- Assist with management of all endowment and discretionary account spending for research programs. Track expenses and maintain departmental files and records. Ensure that accounts are not overspent or over committed. Ensure that reports are accurate and distributed on a monthly basis to the owner of the account.
- Prepare and process all salary and appointment requests and change of status forms.
- Process all Time and Effort reports and all Supplemental Salary forms required by the BWH and Harvard.
- Assist Sr. Financial Analyst and grant staff with various projects upon request.
- Work with other team members when appropriate.
- Work with Dept. members in preparing the annual budget. Preparing spreadsheets and analysis upon request especially related to the research grants.
- Additional duties and responsibilities as time and ability permit.
Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race sex color religion national origin sexual orientation protected veteran status or on the basis of disability.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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