ADMINISTRATIVE ASSISTANT - NASA Wallops Island
ADMINISTRATIVE ASSISTANT - NASA Wallops Island
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The incumbent will perform administrative functions in support of the Range and Mission Management Office management personnel to include but not limited to the following:
Travel Requirements Development
- Gathers travel requirements from Office personnel so official travel preparer has all information required to initiate the travel request in the NASA system.
- Supports the of travel itineraries (e.g. travel reservations travel vouchers and reports) as needed in support of the travel preparer and the traveler
Office Administration
- Maintain a professional office environment that is open and welcoming to staff and visitors (e.g. organized free of clutter well lit)
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies and placing and expediting orders for supplies
- Coordinates new employee computer and phone requirements
- Maintain electronic and hard copy filing system
- Coordinates office moves including phone and LAN line moves
- Serves as the point of contact for office equipment repair including printers and copiers
Correspondence Reports and Presentations
- Expertly drafts and routes nontechnical executive correspondence.
Training Compliance Tracking
- Oversees compliance for employee training requirements
- Tracks and ensures all employee training requirements are met by communicating to Office personnel verbally via email and in Office staff meetings when training requirements have been announced and at the completion of training.
Office Schedule Management
- Assists in Performance Appraisal scheduling
Communications
- Interfaces professionally and effectively with external customers and contractors
- Manages conference room scheduling and setup
- Answer Office management phone calls when Office management are not available and take message and convey call information to the appropriate
Visitor Badge Processing
- Serves as backup for visitor/contractor badging and access control for Office including badge processing for visitors
QUALIFICATIONS
This position includes the ability to meet deadlines the utilization of superior multitasking skills in an operations environment communication in a professional and diplomatic demeanor working nonstandard work hours driven by mission support schedules and providing time critical and extremely accurate followup to all customer and management inquiries.
The Administrative Assistant shall be proficient in the use of the Microsoft Office Suite (e.g. Word Excel PowerPoint Outlook Project Access and Visio) WebTADS CGE Travel Solutions and SATERN as well as common web browsers such as Internet Explorer Firefox Chrome and Safari.
Employment Type
Full-Time
