Admin Assistant II
Admin Assistant II
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Job Description
Overview
FM Global is a leading property insurer of the worlds largest businesses providing more than onethird of FORTUNE 1000size companies with engineeringbased risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon stateoftheart lossprevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so we rely on a dynamic culturally diverse group of employees working in more than 100 countries in a variety of challenging roles.
Responsibilities
- Calendar management travel arrangements meeting preparation and follow up.
- Arrange and coordinate inperson and remote meetings for Engineering Team
- Assist in maintaining and updating calendars employing a high degree of professional judgment with respect to prioritization location travel time preparation materials and logistics.
- Reserve meeting location(s) confirm and follow up on technology needs make travel arrangements catering reservations and security notifications as needed.
- Assist the team in answering phone calls on the mail line.
- Capture and act on expense reports as appropriate when received with required approvals.
- Prepare electronic MFL packages for Engineering Team. Maintain MFL tracking spreadsheet.
- Assist and backup other administrative assistants when needed.
- Execute with spirit of collegiality teamwork and responsiveness to broader staff.
- Manage memberships and subscriptions across the Investments department.
- When requested assist the Engineering Team with finding documentation for locations.
Qualifications
Education:
High School Diploma
Required Work Experience:
5 years of related work experience is required.
Required Skills:
High level of organizational skills strategic thinking and attention to detail.
Excellent professional judgment and discretion.
Excellent MS Office (Word Excel Powerpoint) skills.
Excellent multitasking skills.
Strong work ethic and ability to thrive in fastpaced environment.
Excellent written and verbal communication skills.
Strong interpersonal skills; excited to partner and provide support to colleagues.
Be able to work confidentially.
Demonstrate the ability to work with confidentiality.
Highly Preferred Skills:
Business writing and editing skills are a strong plus as well as expert knowledge in excel.
Employment Type
Full-Time
