Budget Coordinator
Budget Coordinator
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Job Description
ARIZONA DEPARTMENT OF HOMELAND SECURITY
The Arizona Department of Homeland Security was established in 2006 by the Arizona State Legislature to support the mission of providing strategic direction and access to federal homeland security grant program resources that will further enable the stakeholders collective goals to prevent protect mitigate respond to and recover from attacks and other critical hazards that affect the safety wellbeing and economic security of Arizona.
BUDGET COORDINATOR
*This position serves as a team leader*
1700 West Washington Suite 210
Phoenix Arizona 85007
Annual Salary Range: $85000 $95000
Grade: 24
This position is directly charged with the management of the Departments operating budget. The Budget Manager oversees the agency operating budget; produces monthly budget reports for the Director and department leadership; formulates internal operating budgets when new grants and general funds are awarded; prepares and follows up on transfer requests through the accounting department; produces budget fact sheets and summaries for the legislature and Governors office; assists in responses to federal and state audits; prepares all documentation related to budget requests budget inquires
The Budget Coordinator acts as point of contact for all Office of Strategic Planning and Budgeting (OSPB) and Joint Legislative Budget Committee (JLBC) communications; performs fiscal and statistical analysis at the request of Director Deputy Directors and other department leadership; attends budgetrelated meetings; manages record keeping and transmittal throughout funding cycles; performs functions related to fiscal processes; performs special duty assignments; develops edits and reviews policies strategies and other official documents relating to the budget; assists and carries out functions related to financial tracking and record keeping in respect to federal and state funds.
The Budget Coordinator will also perform human resources related administrative tasks as assigned; produces and maintains employee master profiles; completes personnel action authorization forms; produces offer of employment letters; analyzes payroll and proposed salary increases; responsible for the production of performance pay quarterly and annual reports; assist in processing reimbursement requests; assists in processing financial status reports.
Manages operating budget to ensure funds are budgeted and expended in accordance with applicable state and federal regulations rules laws and guidelines. This includes preparing detailed spreadsheets for all funding streams and presenting them to leadership on a regular basis
Lead in the development and submission of the department budget. Formulates internal operating budget each year. Responsible for ensuring accuracy of fiscal/budgetary information in various databases
Conduct monitoring visits to ensure stakeholder compliance with state and federal regulations rules laws and guidelines
Assists in creating and maintaining budgetary and fiscal processes/procedures
Process reimbursements and financial status reports
Other duties as assigned as related to the position
Knowledge:
The employee in this position must have knowledge of:
Principles concepts practices methods and techniques of government accounting; business administration; financial and accounting structures statutes and procedures; knowledge of audit policies and procedures; knowledge of confidentiality requirements with sensitive data; knowledge of state and federal procurement policies; knowledge of principles and practices of administration organization fiscal management budgetary control and supervision; knowledge of basic financial methods and accounting principles; and Generally Accepted Accounting Principles.
Skills:
To meet the demands of this position an individual should possess:
Organizational and record retention skills; project management and project coordination skills; strong presentation skills; administrative skills; leadership and management skills; decisionmaking skills; interpersonal skills; and oral and written communication skills; strong analytical skill in researching and reviewing financial data; Microsoft Excel & Word Google Sheets and Docs.
Ability:
To perform the functions of this position an individual should have the ability to:
Communicate orally and in writing; ability to conceptualize and develop strategic policies procedures and guides in the area of finance and accounting; ability to handle sensitive data properly; ability to work within a teamoriented atmosphere; ability to be selfdriven and selfmotivated; leadership and persuasive abilities; ability to perform in an efficient manner; ability to present research materials; ability to conceptualize and formulate calculated decisions; ability to perform basic accounting; ability to travel; ability to possess and maintain a valid Arizona Drivers License and operate a motor vehicle; ability to maintain a clean driving record; ability to pass a background check performed by Arizona Department of Public Safety; ability to adapt to dynamic work environment.
Bachelors degree required
Masters degree preferred
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
The State of Arizona offers a comprehensive benefits package to include:
Optional employee benefits include shortterm disability insurance deferred compensation plans and supplemental life insurance
Life insurance and longterm disability insurance
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Sick leave
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
Positions in this classification participate in the Arizona State Retirement System (ASRS)
Note that enrollment eligibility will become effective after 27 weeks of employment
If you have any questions please feel free to contact Ariel Gonzalez at for assistance
Required Experience:
IC
Employment Type
Full-Time
