Executive Assistant
Executive Assistant
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Job Description
Requisition ID:63662
Job Category:Administration/Support
Location:HoustonTXUnited States
With over six decades of business and technical experience in the mining energy and infrastructure sectors we see challenges evolving in every industry. We respond quickly with solutions that are smarter more efficient and innovative. We draw upon our 9000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients our employees and the communities we serve.
Our Environmental Services Group (ESG) provides our clients with expertise in climate change environmental assessment & management noise & vibration social impact management sustainable development design and water resources. With your help we can build extraordinary things that coexist and benefit local communities and habitats.
Hatch is seeking an experienced reliable and taskoriented Executive Assistant. The Executive Assistant will work directly Hatch Leadership and will be responsible for performing various administrative duties. The ideal candidate is highly selfmotivated professional and capable of managing their workload and prioritizing tasks in a fastpaced corporate environment.
Duties and Responsibilities
- Manages and prioritize executive calendars
- Comfortable performing clerical duties: preparing reports and presentations taking memos maintaining digital files preparing meeting communications and organizing documents
- Preparation of executive expense claims and reconciliation of Amex bills
- Prescreen of incoming expense claims and invoices requiring executive approval
- Arranging travel accommodation itineraries and all correspondence related to arrangements as needed
- Plans/organizes and implements events such as sector meetings business luncheons or client dinners
- Assist in preparation of materials for Board of Director meetings
- Uphold a strict level of confidentiality
- Coordination of executive communication: answering phone inquiries and directing calls; responding to emails; and interfacing with clients
Skills and Qualifications
- Bachelors degree in business administration or related field preferred
- Three 3 to five 5 years prior experience in seniorlevel administration
- Proficient computer skills including Microsoft Office Suite (Word PowerPoint and Excel and Outlook); ability to become familiar with Hatch specific programs and software
- Excellent written and verbal communication skills
- Comfortable in a fastpaced environment and able to concentrate on multiple problems/tasks at once; able to organize and manage large amounts of files tasks schedules and information
- Excellent time management and prioritization skills
- Exceptional interpersonal skills; friendly and professional demeanor
- Demonstrates flexibility
- Selfdirected and able to work without supervision
- Energetic and eager to tackle new projects and ideas
Why join us
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer
What we offer you
- Flexible work environment
- Long term career development
- Think globally work locally
Were committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age race color national origin citizenship religion creed gender sexual orientation marital status disability or any other protected status. If you have any accommodation requirements please let us know. Well do our best to meet your needs in accordance with applicable local legislation.
Employment Type
Full Time
