Our client in Blackheath is seeking a dedicated Corporate Assistant. The ideal candidate will have 35 years of experience in administrative or executive assistant roles with a preference for those with marketing or executive PA experience. Experience in Corporate international and national travel arrangements is nonnegotiable. Additionally candidates must be nonsmokers.
A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent SECTOR : Corporate Assistant BASIC SALARY : Market related with benefits START DATE : A.S.A.P / Immediate
REQUIREMENTS:
Candidate must be able to handle confidential information with highlevel discretion and professionalism
Minimum of 35 years of experience in an administrative or executive assistant role
Experience with managing and organising all travel arrangements
Experience in marketing assistant and executive PA role will be advantageous
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
Exceptional organizational and multitasking abilities
Strong attention to detail and accuracy
Excellent time management and prioritization skills
Superior written and verbal communication skills. With and ability to draft professional correspondence and reports
Strong interpersonal skills to interact effectively with various stakeholders
Proactive and selfmotivated
Strong work ethic and reliability
Adaptability and ability to work under pressure
Nonsmoker
DUTIES:
Company Travel Portfolio:
Manage the corporate travel portfolio booking of flights accommodation visas car hire and transfers
Following travel procedures (trip forms etc.
Liaising with Travel agent for flights or booking flights directly
Booking of accommodation (local national and international)
Booking of car hire
Manage VISA applications
Managing weekly travel schedule
Notifying insurance & HR of international travel
Update Travel profile for company
Marketing Duties:
Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills attention to detail and the ability to work in a fastpaced environment
Assist with printing of brochures and printing of corporate stationery
Assist in the preparation and distribution of marketing materials
Management of Marketing Material inventory
Ordering Printing and issuing of business cards and other printed marketing materials
Campaign Coordination: Support Marketing the planning and of marketing events & campaigns. Assist to coordinate logistics for marketing events including trade shows and product launches
Admin Duties:
Organizing controlling and management of filing & admin office & Marketing Office:
Files to be archived new files opened & Filing system to be maintained
Marketing Stock Room and inventory to be managed & kept in order
Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
Letter writing Internal Communications Expense claims on behalf of executives
Update all contact lists company organogram
Provide administrative support to the CEO and Financial Manager & Marketing Manager
Schedule and coordinate meetings appointments and travel arrangements
Handle correspondence and communication on behalf of executives
Answering of phone screening of calls and taking messages. For CEO & Financial Manager & Marketing Manager
Liaising with Local National and International clients:
Welcoming friendly and polite
Ordering of catering and coffee and tea
Arranging with reception to have the flags of relevant visitors outside
Company Credit Card Statements reconciliation:
Credit Card statement to be reconciled monthly according to travel & marketing spend
Assist with management of cellphone provider:
Liaise with MTN on all cell phone billing issues as well as contract upgrades
Distribution of cell phones (New and spare)
Updating of records with MTN and General issues (repairs insurance claims)
Assist with the management of insurance policy travel declarations insured items (cell phones laptops vehicles etc.:
Inventory List : Keep updated record of all insured items
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