drjobs Corporate Assistant PA

Corporate Assistant PA

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1 Vacancy
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Job Location drjobs

Blackheath - UK

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Our client in Blackheath is seeking a dedicated Corporate Assistant. The ideal candidate will have 35 years of experience in administrative or executive assistant roles with a preference for those with marketing or executive PA experience. Experience in Corporate international and national travel arrangements is nonnegotiable. Additionally candidates must be nonsmokers.


A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Corporate Assistant
BASIC SALARY : Market related with benefits
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

  • Candidate must be able to handle confidential information with highlevel discretion and professionalism
  • Minimum of 35 years of experience in an administrative or executive assistant role
  • Experience with managing and organising all travel arrangements
  • Experience in marketing assistant and executive PA role will be advantageous
  • Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
  • Exceptional organizational and multitasking abilities
  • Strong attention to detail and accuracy
  • Excellent time management and prioritization skills
  • Superior written and verbal communication skills. With and ability to draft professional correspondence and reports
  • Strong interpersonal skills to interact effectively with various stakeholders
  • Proactive and selfmotivated
  • Strong work ethic and reliability
  • Adaptability and ability to work under pressure
  • Nonsmoker

DUTIES:

Company Travel Portfolio:
  • Manage the corporate travel portfolio booking of flights accommodation visas car hire and transfers
  • Following travel procedures (trip forms etc.
  • Liaising with Travel agent for flights or booking flights directly
  • Booking of accommodation (local national and international)
  • Booking of car hire
  • Manage VISA applications
  • Managing weekly travel schedule
  • Notifying insurance & HR of international travel
  • Update Travel profile for company

Marketing Duties:
  • Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills attention to detail and the ability to work in a fastpaced environment
  • Assist with printing of brochures and printing of corporate stationery
  • Assist in the preparation and distribution of marketing materials
  • Management of Marketing Material inventory
  • Ordering Printing and issuing of business cards and other printed marketing materials
  • Campaign Coordination: Support Marketing the planning and of marketing events & campaigns. Assist to coordinate logistics for marketing events including trade shows and product launches

Admin Duties:
  • Organizing controlling and management of filing & admin office & Marketing Office:
    • Files to be archived new files opened & Filing system to be maintained
    • Marketing Stock Room and inventory to be managed & kept in order

  • Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
    • Letter writing Internal Communications Expense claims on behalf of executives
    • Update all contact lists company organogram
    • Provide administrative support to the CEO and Financial Manager & Marketing Manager
    • Schedule and coordinate meetings appointments and travel arrangements
    • Handle correspondence and communication on behalf of executives
    • Answering of phone screening of calls and taking messages. For CEO & Financial Manager & Marketing Manager

  • Liaising with Local National and International clients:
    • Welcoming friendly and polite
    • Ordering of catering and coffee and tea
    • Arranging with reception to have the flags of relevant visitors outside

  • Company Credit Card Statements reconciliation:
    • Credit Card statement to be reconciled monthly according to travel & marketing spend

  • Assist with management of cellphone provider:
    • Liaise with MTN on all cell phone billing issues as well as contract upgrades
    • Distribution of cell phones (New and spare)
    • Updating of records with MTN and General issues (repairs insurance claims)

  • Assist with the management of insurance policy travel declarations insured items (cell phones laptops vehicles etc.:
    • Inventory List : Keep updated record of all insured items
    • Notify insurance of any changes in assets
    • Insurance claims on damaged lost or stolen items

HOURS:
  • Monday to Friday: 8:00 16:00
Should you meet all the requirements apply on our website at www.statusstaffing today.
Should you not hear back from us within 10 working days please consider your application as unsuccessful. We will retain your credentials for future similar roles.


Employment Type

Full-Time

About Company

Above 200 employees
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