Administrative Fiscal Assistant - City of Chesapeake

Job Description

This position works independently with general direction from the Unit Coordinator providing excellent customer service and administrative support to unit faculty and staff. The essential duties to the operation of the unit include administrative fiscal and business functions including ability to address routine and nonroutine fiscal issues; independently respond to requests for information or materials by phone electronically or in person; preparing and processing purchasing accounting and travel reimbursements in various systems such as but not limited to Banner; knowledge of university and state policies and procedures; oversee fixed assets and key control records; maintain accurate timely expense reports including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects and other duties as assigned. Assist unit offices with managing grant related paperwork and logistics. Assist with writing editing and disseminating communication documents and posts.

Required Qualifications

Training/experience in performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications database management electronic spreadsheets email and the internet; strong communication and interpersonal skills; ability to prioritize and manage time effectively for prioritizing multiple tasks. Experience performing technical duties such as reviewing and processing procurement transactions ability to perform monthly reconciliations and the ability to process accounts receivable and payable transactions with accuracy to comply with university policy state and federal regulations.

Preferred Qualifications

Previous administrative support experience; demonstrated experience maintaining accounts and personnel records; ability to comply with policies and procedures with little supervision; strong knowledge of accounting principles experience with Excel databases Banner Quicken and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP); experience with grant management. Experience in a Cooperative Extension college or university setting. BS degree in an applicable discipline.

Pay Band

3

Overtime Status

NonExempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$36501 $43000

Hours per week

40

Review Date

April 1 2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a handson transdisciplinary approach to preparing scholars to be leaders and problemsolvers. A comprehensive landgrant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.