HR and Office Manager

OVERVIEW

The FullTime HR and Office Manager is responsible for overseeing human resources functions and managing office operations ensuring a smooth and efficient work environment.

CHARACTER

S/he is a spiritually mature believer in a vital growing relationship with Jesus Christ expressed in a commitment to humble servant leadership and possesses a heart for the local church and wider kingdom of God.

ABOUT YOU

Your passion lies in supporting people and helping them thrive in their vocational roles. You understand that clear systems and wellstructured processes foster consistency predictability and employee satisfaction ultimately enabling staff to perform their roles effectively. With a keen eye for detail you ensure that these systems function smoothly and efficiently. Your strong organizational skills and ability to create clarity make you a trusted resource.

Additionally your knowledge of employment laws and regulations allows you to develop practical policies that align with legal requirements and organizational values. You excel in communicating these policies clearly both verbally and in writing ensuring that employees understand and adhere to them with confidence.

While you could work anywhere using your gifts for Gods Kingdom gives you the most joy and fulfillment. Most importantly you believe the gospel is the most important message ever so seeing it advanced and lived out in peoples lives is of utmost importance to you.

ESSENTIAL FUNCTIONS

Human Resources Management

• Hiring Onboarding & Offboarding Manage the hiring onboarding & offboarding processes working with and training supervisors and assuring supervisors and other staff have completed their parts effectively.
• Job Descriptions Maintain and update job descriptions creating and implementing a process for annual updates; work with supervisors in creating job descriptions for new positions.
• Review Process Manage the annual review process initiating the monthly review cycles communicating with and training supervisors as needed and following up with staff to ensure completion.
• HR Policy Compliance & Best Practices
  • Provide guidance and support to management and staff regarding HR policies and procedures.
  • Train supervisors on legal responsibilities timesheet and timeoff approvals and employment law compliance.
  • Ensure adherence to federal state and local employment laws and regulations.
  • Regularly review HR policies and best practices recommending updates as needed.
  • Conduct an annual review of the Staff Handbook updating as necessary.
  • Maintain knowledge of trends best practices regulatory changes new technologies in human resources and employment law recommending changes as needed.
• Compensation Complete annual salary surveys review and analyze compensation data and prepare reports for staff compensation determinations.
• HR Technology Serve as the administrator of Leadr (people development software) and Bamboo (HRMS software) championing their use training equipping and resourcing staff & supervisors.
• Workers Compensation Manage submission of first report of injury forms and coordination of workers compensation claims.
• HR Related Projects and Initiatives Assist the Sr. Director of Finance and Operations with HR related projects and initiatives.

Office Management

• Oversee Front Desk Representatives ensuring efficient operations and a welcoming environment.
• Manage office space including assigning offices and cubicles based on staff needs.
• Manage and order office furniture as needed.
• Recommend policies as needed for the use of building space.
• Collaborate with administrative coordinators to resolve building space conflicts.
• Respond to External Facility Use Requests.
• Manage and oversee the office budget.
• Assist the Sr. Director of Finance and Operations with officerelated projects and initiatives.

COMPETENCIES

• Bachelors Degree
• HR certification preferred
• Knowledge of state and federal employment laws and regulations
• Experience in developing and implementing HR policies procedures and programs
• Demonstrated ability to analyze information situations and procedures to develop effective solutions
• Clear and articulate communicator
• Skilled in policy writing
• Attention to detail
• Highly proficient with technology including Microsoft Office applications (Excel Word etc.
• A general understanding and value for Gods vision for racial unity and justice

SCHEDULE

• 1x Per Week Meet with Sr. Director of Finance & Operations
• 1x Per Week Attend the weekly All Staff Meetings on Tuesday mornings
• 1x Per Week Attend the weekly All Staff Prayer Pause
• 1x Per Year Participate in the AllStaff Retreat typically in June
• 1x Per Month Admin Meeting
• Christmas Eve Easter Sunday Gatherings
• As Needed Initiate / attend project specific meetings

RELATIONSHIPS

• Reports to: Sr. Director of Finance & Operations
• Oversee: Front Desk Representatives
• Works Closely with: Supervisors and Administrative Coordinators

BENEFITS

• Family Health/Dental/Vision Insurance
• 3 Weeks Annual Leave
• 2 Weeks Sick/Safe Leave
• 4 Weeks Paid Maternity/Paternity Leave
• 10 Holidays
• 403(b) Plan with Employer Contribution and Match
• EmployerProvided Life & LTD Insurance

Required Experience:

Senior IC