Assistant Secretary FTRegular - WHS
Assistant Secretary FTRegular - WHS
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Salary Not Disclosed
1 Vacancy
Job Description
JOB GOALS:
- To assist office personnel in a wide variety of office/clerical and receptionist responsibilities and maintenance of records.
- To support the District Mission and Strategic Plan Objectives
CONSIDERATION:
Bilingual English/Spanish required.
ESSENTIAL REQUIREMENTS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required for the position.
- High School Diploma or equivalent by OAROregon Department of Education
- 18 years of age or older
- Ability to work harmoniously with and to communicate effectively (both orally and in writing) with students parents and staff
- Ability to understand and follow oral and written instructions
- Ability to maintain confidentiality
- Possess basic knowledge of modem office methods practices procedures basic computer word processing applications
- Ability to learn to use appropriate word processing and spreadsheet software to enter and retrieve information
- Ability to learn a number of school policies rules and procedures and apply them properly in the context of repetitive and new situations
- Ability to maintain studentand/or accounting records in an organized manner
- Ability to handle multiple tasks at the same time as well as tolerate constant interruptions
- Ability to use sound judgement in dealing with students monitoring students with behavioral problems
- Perform physical requirements which mayinclude
B. Some standing walking bending and occasional lifting up to 50 pounds
C. Ability to use a telephone computer and other office equipment
D. Ability to make frequent trips to and from desks counters etc. as well as other
13. Ability to possess and maintain a valid First Aid card
14. Such alternatives to the above requirements as the School Board or the Administration may
deem appropriate and acceptable
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may also be assigned.
- Performs a variety of clerical work in support of the Head Secretary including wordprocessing proofreading filing sorting and distributing mail checking information on records and accounting for monies received etc.
- Performs other routine office/clerical duties as assigned
- Answers telephones and takes messages responds to inquiries provides information about school operations and refers calls to appropriate staff members
- Operates basic office equipment (i.e. computers printers telephone intercom fax copiers calculator etc.
- Greets and directs office visitors provides routine information refers questions to appropriate staff
- Prepares mail including parcels for mailing or shipping delivery and receives and distributes shipments brought to the school office.
- Enters data in computer files maintains student records and updated building inventory and prepares basic statistical reports as assigned
- Responds to student inquiries and problems at the counter attends to sick students and provides first aid assistance within scope of district policies
- Processes new student registrations and student withdrawals and assembles new student packets
- Monitors students in the office as needed
- Supervises students in lunchrooms hallways and on the playground as required
- Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information
- Performs such other tasks as may seem to be appropriate to the Board or Administration.
CERTIFICATES LICENSES REGISTRATIONS BONDING AND/OR TESTING REQUIRED:
- Possess and maintain a valid First Aid card
- Annual Bloodborne Pathogens Training
- Criminal Justice Fingerprint Clearance
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. (See addendum)
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. (See addendum)
TERMS OF EMPLOYMENT: Days and hours to be arranged with salary according to current schedule.
EVALUATION: Following the probationary period performance of this job will be evaluated annually in accordance with provisions of the Boards policy on evaluation of classified personnel.
Employment Type
Full-Time
