Administrative Assistant - CCP
Administrative Assistant - CCP
Posted on :
10-04-2025
Employer Active
1 Vacancy
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Job Description
Primary Purpose:
Support the Assistant Director of Child Care Partnership in the operation of the Early Head Start Child Care Partnership program and perform general administrative duties as a member of the programs administrative team.
Qualifications:
Education/Certification:
- High school diploma or GED certificate some college preferred
Special Knowledge/Skills:
- Ability to type a minimum of 40 words per minute
- Ability to take or record accurate dictation
- Strong communication public relations and interpersonal skills
- Proficiency in the use of computers and a variety of software applications including Microsoft Word Excel PowerPoint and Access
- Strong analytical oral and written communication skills
Experience:
- Four years experience in a clerical or administrative support position
- Experience with accounts payable payroll and budgets
Major Responsibilities and Duties:
- Model HCDE and Head Starts mission vision and values.
- Work with administrative team to ensure integration and consistent delivery of services.
- Provide administrative assistance to the Assistant Director of Child Care Partnerships and support the daily operation of Early Head Start (EHS) Child Care Partnership (CCP) including preparations for meetings and the coordination of communication with other divisions groups and individuals.
- Prepare contracts agreements Board Agenda items and other documents as needed for EHSCCP.
- Monitor invoices to ensure timely payments and receipt of materials/supplies/services.
- Track and report Procurement card (Pcard) purchases made by the division to the Purchasing division as required.
- Assist the Assistant Director of Child Care Partnerships with preparing budget amendments and the monitoring of the EHSCCP budget.
- Solicit inkind contributions for EHSCCP.
- Coordinate all travel arrangements and conference registrations for the Assistant Director of Child Care Partnerships.
- Maintain supplies inventory and anticipate the needs for EHSCCP.
- Maintain good public relations with department personnel clients and the public.
- Keep informed of and comply with state federal and Head Start policies and regulations.
- Maintain confidentiality of information.
- Perform other duties as assigned.
Employment Type
Full-Time
Key Skills
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