Business Services Administrative Assistant
Business Services Administrative Assistant
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Job Description
About The Team
The Campus Development portfolio play a pivotal role in the future growth and
sustainability of the University. This business unit is responsible for facilitating and managing essential infrastructure maintenance and capital works projects that underpin the Universitys operations and growth.
A key responsibility of this portfolio is the delivery of the Universitys Campus
Development Plan which is critical to ensuring the campus evolves in line with strategic priorities supports innovation and meets the needs of students staff and the broadercommunity. By managing complex projects and maintaining high standards across allfacilities the Campus Development team helps create an environment that fosters learning research and community engagement.
As a central enabler of the Universitys operations this portfolio ensures that every project and initiative aligns with sustainability principles modern design standards and longterm planning objectives
Your New Role!
The Business Services Administrative Assistant sits within the Campus Development and provides business and office support across all functional areas of Campus Development. The position supports the management and governance of the Campus Development team in all daytoday activities contributes to accurate record keeping and timely processing of documents and supports the directorate to deliver the universitys Campus Development Strategy
Your Key responsibilities will include
- Manage incoming requests through shared mailboxes set up and maintain records accordingly. Maintain relevant documents databases and archiving system in accordance with University guidelines (e.g. paper and electronic records of projects/legal documents).
- Manage and maintain invitations to University wide committee meetings and other standing meetings prepare agendas and minutes on behalf of the Director of Campus Development and the Associate Director Capital Delivery.
- Develop implement and review systems and processes to ensure effective recordkeeping. Maintain all office files and ensure appropriate treatment of information via Universitys various systems.
- Monitor office and tearoom supplies and place orders as required in line with the Universitys ordering procedure.
- Support Campus Development team with general administrative and office needs maintain good communication and a positive culture including onboarding activities and engagement with the Universities support system.
- Prepare correspondence reports presentations and other relevant documentation as required based on operational documents and available data to support the directorates strategic planning and reporting obligations.
- Collate and check monthly reports against a quality control checklist and communicate with stakeholders within the university to ensure timely processing of contractual and other documents.
Please refer to the Position Description for further details.
What We Offer You!
This Continuous Full Time attracts a remuneration of $70494 $77281 plus 17 employer superannuation contributions.
Youll join a dynamic and talented team where diversity and innovation thrive. Our Bronze tier status in the Australian Workplace Equality Index reflects our commitment to LGBTIQA inclusion equity and creating a safe welcoming environment for all. We strive to be the university of choice for First Nations peoples honouring Indigenous knowledge. Sustainability is central to our community and guided by clear confident leadership we are working toward an ambitious future with goals of net zero emissions and zero waste by 2030.
As well as the flexibility to maintain a work life balance our staff enjoy a vibrant natural campus with worldclass facilities along with a variety of benefits including:
- Periodic salary increases between 1 January 2025 to 1 July 2026 totalling an 8 increase!
- Flexible work arrangements
- Cultural Load and allowance providing up to $8944 per year to First Nations employees who are contributing cultural knowledge and perspectives beyond the scope of their role
- Indigenous Language Allowance
- Salary packaging options such as purchasing leave gym membership car parking permit
- Employee Assistance Program
- Oncampus services and facilities such as a Childcare Centre Gym Vet Hospital and Chiropractic Clinic
For further information check out our benefits and services page!
Join us!
Please apply online via the Apply Now button along with submitting the following documents to support your application
- A cover letter including a statement addressing the selection criteria (with reference to the Position Description)
- Your most recent resume (CV)
Please note the successful candidate will be required to undertake a criminal record check in accordance with the Universitys Criminal Record Screening Procedure and Employee Background Checks Procedure.
Applicants should refer to the Position Description for further details on the work requirements duties skills and experience required for this role. Applications sent by post or email will not be accepted.
Please note visa sponsorship is not available for this position. Applicants are expected to have current and valid work rights in Australia.
Contact Us
For enquiries about the opportunity on offer please reach out to Carola Schwan Business Manager Campus Development quote JR103747 as the reference.
Applications Close on 25th April 2025 from when the advert is posted 11:59pm AWST)
The University reserves the right to withdraw this advertisement at any time.
Murdoch University acknowledges the different perspectives skills and experience that people from different backgrounds bring to strengthen its workforce. Murdoch University is committed to enhancing diversity in all its forms and strongly encourages suitably qualified candidates from Aboriginal and/or Torres Strait Islander peoples women people with disability people of CaLD background and people of diverse genders to apply for this important position.
Murdoch University values workplace diversity promotes inclusion and strongly encourages applications from Aboriginal and Torres Strait Islanders women and individuals with disability. Applicants who have support or access requirements are encouraged to advise this at the time of their application to ensure appropriate assistance is provided throughout the recruitment process.
Employment Type
Full-Time
