Lead Secretary
Lead Secretary
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Job Description
Urbana School District #116
TITLE: Lead Secretary
LOCATION: 6th Grade Center
SUPERVISOR: Principal
JOB SUMMARY: The responsibility of the Secretary is to perform secretarial and clerical duties to support the Principal and school building.
ESSENTIAL FUNCTIONS: To perform this job successfully an individual must be able to perform each essential function satisfactorily.
- Type letters correspondence reports and other documents for the Principal.
- Answer the Principals phone line and assist with answering other phone lines within the administrative office.
- Coordinate arrangements for meetings scheduled by the Principal.
- Attend building meetings as the Principal assigns; prepare and distribute meeting minutes as necessary.
- Type and distribute the weekly calendar of events.
- Compile type and produce the Student/Parent Guidebook and Faculty Handbook.
- Maintain building information (personnel list voicemail/phone numbers school maps).
- Greet students parents and community members.
- Collect and review time sheets staff submit for the Assistant Principals signature
- Distribute any payroll checks to staff.
- Compile format and distribute the daily student and faculty bulletins. Post/send the daily Skyward Family Access bulletin. Read the daily student announcements.
- Issue all building keys/fobs and maintain an accurate list of all keys distributed to staff for the building.
- Assist in compiling/formatting schedules (supervision schedule faculty schedule).
- Update messages on the electronic building marquee.
- Assist in organizing/coordinating all aspects of school events.
- Monitor the use of the office copy machine and report maintenance.
- Assist with duties assigned by the teachers.
- Maintain building student files and records.
- Maintain building budgets and supplies.
- Perform any and all additional duties as assigned by the Principal.
QUALIFICATIONS:
EDUCATION
- Minimum of a High School Diploma or Equivalent. Associates Degree or Vocational Training preferred.
EXPERIENCE
- A minimum of 3 years of secretarial/clerical experience is preferred.
- Experience with computers word processing spreadsheets publications (flyers programs documents) and office equipment such as copiers and fax machines.
OTHER SKILLS AND ABILITIES:
- Ability to communicate effectively and professionally with the public both orally and in writing.
- Ability to maintain strict confidentiality regarding student and personnel records.
- Strong attention to detail and excellent organizational skills.
- Ability to meet deadlines and adjust to changing situations.
- Strong public relations skills and ability to interact with people from diverse backgrounds.
TERMS OF EMPLOYMENT:
- Benefit information can be found on the Human Resources webpage.
- This position is not within the collective bargaining unit and is not an administrative position.
- This is a nonexempt position.
- Student Contact Days and other days stipulated on the work calendar in accordance with the collective bargaining agreement.
- Level II Clerical Position.
- Salary is determined by the Board of Education. Pay range is $19.25$19.65 per hour
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Boards policy on evaluation of support personnel.
START DATE: School Year
AN EQUAL OPPORTUNITY EMPLOYER
REVISED: March2025
Employment Type
Full-Time
