Bookkeeper Career And Techinical Education

BOOKKEEPER CAREER AND TECHINICAL EDUCATION

Reports To:

Director of CTE

Bargaining Unit:

PSE

Department:

Salary Schedule:

Schedule AOffice Professionals

Employment Type:

Classified

Salary Range:

V

FLSA Status:

Hourly

Adoption Date:

7/25/19

Hours per Day:

8.0

Revised Date:

8/30/24

Days per Year:

205 11 Holidays)

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students families staff and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment.

Purpose Statement

The job of Bookkeeper Career and Technical Education is done for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services for student body and school site activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

Essential Functions:

• Assists with the coordination of Federal State and/or local grants for the purpose of meeting Federal and State mandated requirements;
• Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit;
• Compiles financial information related to work assignments for the purpose of providing required documentation and/or processing information;
• Coordinates delivery of supplies and equipment for the purpose of maintaining the CTE office and programs;
• Maintains financial records related to CTE activities and/or events (e.g. ticket sales yearbooks dances fundraisers club activities student projects etc. for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines;
• Manages multiple funds (e.g. CTE Federal/State/local grants Student Enterprises NJROTC USM etc. for the purpose of ensuring accuracy of financial transactions and records including fund balances;
• Manages purchasing delivery and inventory of equipment and supplies for the CTE office and programs for the purpose of ensuring efficient and effective operations;
• Monitors financial procedures with individuals responsible for CTE financial operations for the purpose of providing services within established guidelines;
• Monitors financial procedures with individuals responsible for departments financial operations (e.g. Student Enterprises fund raisers grants CTSO activities etc. for the purpose of providing services with established guidelines;
• Monitors the financial management of grants (e.g. budget preparation budget adjustments expenditures etc. for the purpose of complying with all program and funding guidelines of awarding organizations;
• Participates in unit meetings inservice training workshops etc. for the purpose of conveying and/or gathering information required to perform job functions;
• Performs general and program specific clerical functions (e.g. distributing purchase orders scheduling copying faxing etc. for the purpose of supporting departmental activities;
• Prepares written materials and electronic financial information (e.g. account status revenue student fees gifts and grant funds state and federal etc. for the purpose of documenting activities providing reference conveying information and complying with established financial legal and/or administrative requirements;
• Processes financial information (e.g. purchase orders check requisitions etc. for the purpose of updating and distributing information authorizing for action and/or complying with established accounting practices;
• Purchases equipment and supplies for the purpose of the use by CTE office and programs;
• Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices;
• Requests quotations from vendors warehouse and/or district office staff for the purpose of providing cost information purchasing and securing items;
• Research discrepancies of financial information and/or documentation (e.g. purchase orders invoices etc. for the purpose of ensuring the accuracy and adhering to established procedures prior to processing;
• Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information direction and/or referral for addressing inquiry;
• Transports money for the purpose of having the proper funds available at school sites to make change.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills Knowledge and Abilities

SKILLS are required to perform single technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skillbased competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals write documents following prescribed formats and/or present information to others; and understand complex multistep written and oral instructions. Specific knowledgebased competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines methods and practices of office operations; and basic computer applications.

ABILITY is required to schedule activities; often gather collate and/or classify data; and use basic jobrelated equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific jobrelated equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilitybased competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information/data.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the jobs functions. There is some opportunity to impact the organizations services.

Work Environment

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling and significant fine finger dexterity. Generally the job requires 75 sitting 15 walking 10 standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is required.

Education (Minimum): Targeted job related education with study in jobrelated area.

Required Testing

Calculator

Spreadsheet Test

Certificates and Licenses

Valid Washington State Drivers License & Evidence of Insurability

Continuing Educ./Training

None Specified

Clearances

Washington State Patrol and FBI Fingerprint

Background Clearance

Other Requirements:

• Completed online application (with supporting documents)

Health Benefits Information:

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district including insurance provisions vacations holidays and other related benefits.

For more information about benefits you may review the individual collective bargaining agreements and SEBB2025 School Employee Enrollment Guidewhich are located on our websiteSK Staff Resourcesor contact our Payroll and Benefits Department ator.

Application Procedure: Complete the online application atwww.skschools.organd apply to the position(s) to which you are qualified within your online application.

Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators.

PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.

Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicablesee job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

If you need assistance with this process please contact Human Resources ator.

The South Kitsap School District provides equal educational and employment opportunity without regard to race creed religion color national origin age honorablydischarged veteran or military status sex sexual orientation including gender expression or identity marital status or the presence of any sensory mental or physical disability the use of a trained dog guide or service animal by a person with a disability. Equal access to activities facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.

The Title IX OfficerSection 504 Coordinator and Gender Inclusivity Officerwith the responsibility for monitoring auditing and ensuring compliance with this policy are:

Compliance/ADA/Title IX Coordinator:
Will Sarett
Executive Director of Human Resources
2689 Hoover Avenue SE Port Orchard WA 98366

Section 504 Coordinator:
Kimberly House
Director of Special Services
2689 Hoover Avenue SE Port Orchard WA 98366

Gender Inclusivity Compliance Officer:
Dr. Tom Edwards
Assistant Superintendent for Student Achievement
2689 Hoover Ave SE Port Orchard WA 98366

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs services and activities. For information regarding translational bilingual education programs contact the Executive Director of Teaching and Learning at.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drugfree tobaccofree environment for all personsstudents community and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drugfree tobaccofree environment for all personsstudents community and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.