Business Administrator College of Veterinary Medicine
Business Administrator College of Veterinary Medicine
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Job Description
Position Title:
Business Administrator College of Veterinary MedicineJob Group:
Professional & ScientificRequired Minimum Qualifications:
Bachelors degreePreferred Qualifications:
Bachelors degree in business administration finance or a related fieldExperience facilitating project management workflows.
Calendaring event planning and/or experience arranging travel.
Experience handling confidential information.
Experience with the accreditation process or other accreditation frameworks.
Experience with Workday or similar ERP system.
Experience using data collection particularly in academic or educational contexts.
Prior experience working independently and collaboratively in a teamoriented environment.
Job Description:
The Business Administrator plays a vital role in managing academic and administrative functions within the College of Veterinary Medicine (CVM). This position is responsible for overseeing the eValue system facilitating professional communication programs managing departmental budgets coordinating IT procurement and administering surveys and student job board operations. The role requires strong organizational skills attention to detail and the ability to collaborate with faculty students and external vendors to support educational and operational initiatives.
Key Responsibilities:
eValue System Management
- Serve as the primary administrator for the eValue system ensuring proper setup user access maintenance and troubleshooting.
- Act as the point of contact with the vendor MedHub to support faculty course and student evaluations VM4 clinical year scheduling and case log tracking.
- Collaborate with faculty and students to enhance usability and facilitate new form development.
- Prepare and distribute evaluation reports to department chairs and administrative personnel while ensuring compliance with university policies.
Facilitation of the Professional Communication Assessment and Learning (PCAL) Program
- Oversee the planning staffing and scheduling of the VM3 Professional Communication course ensuring coordination with up to 10 community volunteers.
- Secure appropriate room reservations and ensure smooth of approximately 55 daily student encounters.
- Manage volunteer assessments process honorariums and provide followup data to the lead instructor for course completion.
Cost Center Management for OCATS/OASA/IT
- Serve as the Cost Center Manager (CCM) for multiple departments overseeing budget reviews transaction approvals and account maintenance.
IT Procurement and Ordering
- Manage all ITrelated purchasing for the CVM through CyBuy requisitions and Pcard transactions while ensuring compliance with best practices.
- Verify funding approvals and coordinate with other department administrators for efficient ordering.
- Monitor vendor communications and assist in tracking deliveries.
Survey Administration & Student Job Board Management
- Administer and oversee annual surveys including alumni employer and Senior Exit surveys as well as ad hoc surveys for accreditation and administrative needs.
- Manage the CVM internal job board in collaboration with the Assistant Dean.
- Coordinate the administration of the Veterinary Educators Assessment (VEA) exam for VM3 students including proctor recruitment vendor communications and payment processing.
Example of Duties
Represents the department on business affairs and/or faculty affairs to the institution community.
Monitors and interprets operational policies and procedures in areas such as information technology communications and facilities.
Prepares budgets and financial reports for grants general appropriations endowments and other funds.
Assists in establishing financial and operational systems to monitor control and verify expenditures and carry out financial analysis.
Manages daytoday operational needs of a department.
May assist with employment business needs such as hiring of students timekeeping responsibilities and scheduling.
May supervise students.
Level Guidelines
Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
Grasps professionallevel knowledge and concepts of field while working in a progressive learning mode
Works on problems and issues of somewhat limited scope
Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
Responds to inquiries and issues escalating to manager or higher level workers as appropriate
May lead projects of limited scope and complexity
May provide guidance to students
Appointment Type:
RegularNumber of Months Employed Per Year:
12 Month Work PeriodTime Type:
Full timePay Grade:
PS807Application Instructions:
To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following: 1 Resume/Curriculum Vitae 2 Letter of Application/Cover Letter If you have questions regarding this application process please email or callor Toll Free:.Why Choose ISUIowa State Employees enjoy comprehensive health and worklife benefits including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation holiday and sick time and leave plans Onsite childcare (Ames Iowa) Life insurance and longterm disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing program Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when where and how you do your work. For more information please speak with the Hiring Manager.Original Posting Date:
April 7 2025Posting Close Date:
April 20 2025Job Requisition Number:
R16622Required Experience:
Unclear Seniority
Employment Type
Full-Time
