Administrative Assistant

The primary responsibilities of this position are working with the Administrative team of the Portland Structural office to provide administrative support to meet the needs of the office. This position is full time (approximately 40 hours a week MF) inperson located in the U.S. Bancorp Tower building in downtown Portland.

Primary Responsibilities:

• Provide coverage and support to the administrative team during general office work hours.
• Take point as the primary administrator for document quality control revision dissemination and filing needs.
• Assist with career fair arrangements office events training and development committee needs field trip scheduling and miscellaneous planning needs.
• Manage office meetings Send out appropriate notifications for upcoming events including seminars client meetings and lunch & learns and oversee meeting logistics (e.g. managing room reservations inviting attendees ordering food registering guests with security assisting with postmeeting clean up etc..
• Help with ordering and stocking supplies organizing building access managing parking/transportation needs and parking validation preparing shipments assisting with mail collection and dispersal placing building maintenance requests.
• Assist with various committee and team project needs. 
• Other miscellaneous tasks to be agreed upon as they arise depending on office needs. 

KPFF is dedicated to professional development and personal growth so while the aforementioned tasks will compose a core part of your workload there will also be plenty of opportunities for crosstraining and shifts in task responsibility. 

Qualifications :

• Must be qualityconscious while multitasking in a fastpaced environment.
• Customer service oriented with a friendly demeanor and optimistic attitude.
• Dependable responsible and accountable.
• Diligent work ethic strong desire to learn and ability to execute.
• Must be able to complete complex tasks without oversight.
• Detailoriented selfmotivated problem solver.
• Willingness to take on any task and a desire to learn and grow.
• Familiarity with Microsoft Office 360 suite of software (including Word Excel One Drive and SharePoint).
• Familiarity with Microsoft Teams.
• Familiarity with the construction industry is a bonus.
• A Bachelors degree is preferred but not required. Continued education would be desirable but not mandatory. 

Additional Information :

Culture and Benefits
At KPFF we offer a rewarding career path that emphasizes autonomy innovation and professional development. Our culture prioritizes ownership of your role teamwork and shared values creating an environment where contributions are celebrated and career growth is encouraged. We support local collaboration with A/E/C firms and are committed to creating lasting relationships with our clients. We arent just colleagues; were a community that has been dedicated to collaborative innovation over the last five decades providing you the platform to make a lasting impact on meaningful projects. KPFF Consulting Engineers offers a competitive salary and benefits package.

Compensation

• KPFF Consulting Engineers offers a competitive salary and benefits package; the base salary for this role will be determined based on the candidates experience education and skills.

  The expected range for a qualified candidate is approximately $52000 to $58000 annually (in the range of $25$28 hourly).

KPFF Employee Benefits

• Medical Plan Options: Choice of Traditional PPO or HDHP with HSA covering health care needs and prescriptions.
• Flexible Spending Accounts (FSA): Taxadvantaged accounts for healthcare and dependent care expenses.
• Dental & Vision: Full preventive care plus coverage for major dental services and vision allowances.
• Employee Assistance Program (EAP): Free confidential support for personal family and work challenges.
• Life & AD&D Insurance: Companyprovided life insurance equal to one years salary plus AD&D.
• 401(k) Retirement Plan: KPFF contributes 3 of salary with no match needed. 
• Disability Insurance: Shortterm and longterm coverage at 60 income fully covered by KPFF.
• Paid Time Off: Generous PTO two floating holidays and paid company holidays.
• Paid Family Leave: Six weeks at 60 pay with options to use PTO for full income. Compliant with Paid Leave Oregon policies.
• Transportation: 50 subsidized TriMet/CTRAN passes and free bike parking for all employees.
• Additional Perks: Located in downtown Portland we are in close proximity to Midtown Beer Gardens food carts the Tom McCall Waterfront Park and Pioneer Courthouse Square and are centered on Portlands Transit Mall. We provide free membership to the onsite gym and its fitness classes a wide variety of complimentary snacks (including ontap cold brew and kombucha) access to an employee lounge with pingpong table and TVs and more.

Overtime Eligibility: Employees are eligible for overtime pay in accordance with local labor laws.

KPFF Consulting Engineers participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.

Not sure you meet every qualification Research shows that women and people of color often hesitate to apply for roles unless they meet every requirement. At KPFF were committed to building a team that reflects the diverse communities where we live and work. If this role excites you but you dont check every box we still encourage you to applyyou might be the right fit for this or another opportunity.

KPFF Consulting Engineers participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.

Remote Work :

No

Employment Type :

Fulltime