Receptionist
Receptionist
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Receptionist
Reporting into Front of House Team Leader
Job Summary:
General Duties
- Ensure all Front of House tasks such as visitor preregistration; mailbox management and event checkin desk/s are completed daily.
- Track all visitors including vendors visiting employees and guests using client provided tool.
- Coordinate security access cards for employees and vendors.
- Coordinate printing and issue of visitor badges.
- Accurately book meeting rooms ensuring that all Catering and AV requirements are booked and any amendments and cancellations are communicated to the appropriate personnel.
- Communicate any systems issues to the Booking System Support Team and/or Technology team as applicable.
- Assist with tracking employee onboarding/offboarding processes.
Customer Experience
- Greet all visitors with a warm welcome creating a memorable experience.
- Assist and direct visitors to the appropriate staff member maintaining security protocols at all times.
- Knowledge of office services spaces and amenities available to share with guests helping them feel welcomed and productive.
- Escort visitors to meeting rooms as required.
- Take initiative to proactively address guest needs and answer questions.
- Share knowledge of the office services spaces and amenities available to guests and help them feel welcomed and productive.
- Collaborate with team members to communicate trends in guest services and develop best practices and streamlined processes that respond to guests needs.
- Immaculate personal presentation and the ability to ensure that the Front of House team maintains a professional image and standard of at all times.
Health Safety Security & Quality
- Demonstrate permanent high level of security awareness knowledge of emergency evacuation procedures procedures for visits from local authorities.
- Comply with visitor management processes ensuring compliance with company security policies.
- Understand & actively support JLLs HSE and Quality Management programs.
- Ensure completion of Visitor Health & Safety Inductions as required.
Essential Duties & Responsibilities
- Flexibility to cover as required and to work across all the departments.
- Efficiently support Client Managers PA Community and other end users.
- Promotes high level of satisfaction among customers by promptly responding to their service requirements.
Additional Duties and Responsibilities
- Working closely with FOH/Events Coordinators to ensure seamless cooperation within the departments.
- Maintaining good relationship across the contract with other departments such as catering cleaning security facilities etc.
- Constantly improving relationship with client.
- Assisting managers and FOH /Events Coordinators on site with any reasonable request.
Key Skills
- 5star customer service skills creating experiences that go beyond the expected.
- Proficient computer skills in Microsoft Office programs such as Excel and Word.
- Excellent communication skills a proactive approach to work and highly attention to detail.
- Excellent organisational and timemanagement skills.
- Experience in complaint handling.
- Ability to multitask and implacable attention to details.
- Ability to remain calm under pressure use initiative and manage changing priorities as they arise
Experience
- Previous experience in a Luxury Hotel Customer Service / Room Reservations /Reception concierge environment (strongly preferred).
- Experience with Room Bookings systems such as NFS Condeco EMS FM Facts Delphi Data craft is desirable.
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Location:
Onsite London GBRIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 440 to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Employment Type
Full-Time
