Executive Assistant Maternity Leave Cover
Executive Assistant Maternity Leave Cover
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Job Description
What is the role
The Executive Assistant (Maternity Leave Cover) will provide administrative support to the Senior Vice Presidents of the Transportation Division at LEA Consulting. Key responsibilities include managing communications coordinating calendars preparing and submitting reports and timesheets and arranging meetings. The role also involves office administration tasks maintaining records assisting with expense reporting and liaising with various departments. The Executive Assistant will support both corporate and projectrelated initiatives to ensure smooth office operations and effective team communication. This position requires inperson presence at the Markham office for at least two days per week.
Expected Start Date:
We are looking for the successful candidate to begin in this role by June 1 2025.
Why join LEA
LEA is an employeeowned engineering consulting firm with a history of 70 years. We provide engineering consulting services in the areas of Transportation Civil Structures Construction Administration Electrical and Infrastructure Systems and Environmental Management.
At LEA we strive towards a common goal which isselfrealization and achieving the highest possible results. The company is fully owned by its employees andeveryones collective efforts directly contribute to the firms longstanding success.
Were confident that by Joining LEA you can discover and realize your full career potential because LEA:
- Has been recognized as a Greater Toronto Top Employer and Canadas Top Employer for Young People for 2025 highlighting our commitment to fostering an outstanding workplace culture and supporting the next generation of professionals.
- Recruits highperforming motivated individuals who strive to achieve the highest level of technical excellence and quality.
- Is an Employeeowned company and almost half of our employees are shareholders.
- Offers a competitive total compensation package of salary substantial bonuses benefits and other perks.
- Is continuously involved in many exciting and challenging projects throughout Ontario and around the world.
- Allows for a collaborative hybrid work environment with flexible hours to maintain a healthy worklife balance.
- Cultivates team camaraderie and collaboration offering a variety of social events aimed at fostering relationships across the company including sports leagues game nights special events and volunteer/charitable opportunities.
- Is an organization that is committed to achieving ourEnvironmental Social & Governance objectives through our various committees.
- Prioritizes mentorship training and rotational assignments for knowledge advancement and career growth.
- Has an entrepreneurial spirit as an employeeowned companywith continuousgrowth and expansion taking part in meaningful projects.
In this role your duties and responsibilitieswill include:
- Oversee all incoming and outgoing communications including emails reports and internal correspondence for the Transportation & Systems Division.
- Maintain and update Outlook calendars including scheduling events rescheduling appointments setting up meetings arranging conference calls and managing other calendar functions for the Senior Vice Presidents.
- Attend client and staff meetings when necessary and prepare meeting correspondence.
- Assist with preparing and submitting expense reports and submitting timesheets.
- Provide reception duties including supporting visitors processing incoming and outgoing mail and couriers scheduling meetings and arranging conference calls.
- Prepare and/or type correspondence and maintain both electronic and hard copy filing systems.
- Order office supplies and handle general office needs while building and maintaining relationships with suppliers.
- Assist with the production of report submissions and provide administrative support as needed for corporate and project teams.
- Coordinate catering for internal and external meetings.
- Ensure all incoming and outgoing documents are formatted consistently and aligned with corporate branding standards.
- Coordinate and serve as a liaison with Head Office departments including Administration Proposal Development and Marketing.
- Open sort and distribute incoming mail.
- Assist with office facilities including building maintenance requests and individual employee needs.
- Ensure compliance with office policies and procedures.
- Perform other duties and responsibilities as assigned.
The qualifications you need:
- College Diploma or equivalent.
- Minimum of 35 years of prior experience as an administrative assistant.
- Advanced proficiency in Microsoft Office with the ability to quickly adapt to firmspecific programs and software.
- Exceptional time management skills with a proven ability to multitask effectively.
- Strong attention to detail and excellent problemsolving abilities.
- Excellent written and verbal communication skills.
- Highly organized with the ability to manage multiple priorities.
- Outstanding customer service skills both over the phone and in person.
- Energetic selfstarter with the ability to collaborate effectively within a team of technical and support staff.
- Independent selfmotivated with the ability to take initiative and liaise with other departments and external sources as needed.
- Ability to meet deadlines in a fastpaced everchanging environment.
- Maintain a high level of confidentiality at all times.
- Willingness to work both inperson and virtually as needed.
The work arrangement:
LEA operates in a hybrid work environment prioritizing flexibility and the wellbeing of our team. This role requires inperson attendance at the Markham office located at 625 Cochrane Dr L3R 9R for a minimum of two 2 days per week.
LEAs Commitment to Inclusive Hiring and Equal Opportunity:
LEA Consulting Ltd. is proud to be an equal employment opportunity employer with Diversity Equity and Inclusion (DEI) embedded in all strategic planning and operational activities. As part of our commitment to fair representation and equitable access to opportunities we actively encourage applications from underrepresented groups including Indigenous peoples LGBTQ2S individuals newcomers persons with disabilities racial and ethnic minorities refugees veterans and women.
We evaluate all qualified candidates based on their skills and experiences without regard to factors such as age colour conviction for an offence for which a pardon has been granted disability family status gender identity or expression genetic characteristics marital/family status national origin protected veteran status race religion sex sexual orientation or any other status protected under the Canadian Human Rights Act.
We are committed to providing an inclusive and accessible work environment for all individuals including candidates applying for positions within the organization. For information assistance or accommodation requests please contact . We remain committed to ensuring that accommodation is available after hiring.
We appreciate your interest in joining LEA! If this role aligns with your experience we would love to hear from you. While well only be reaching out to candidates selected for an interview we encourage you to apply again when a suitable opportunity arises Stay connected with us on on LinkedIn Facebook Instagram Twitter and YouTube.
Required Experience:
Senior IC
Employment Type
Full-Time
