Administrative Assistant II - 8001
Administrative Assistant II - 8001
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Job Description
Requisition No:848501
Agency: Juvenile Justice
Working Title: ADMINISTRATIVE ASSISTANT II
Pay Plan: Career Service
Position Number:
Salary: $1462.60 Biweekly
Posting Closing Date: 04/12/2025
Total Compensation EstimatorTool
The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nations veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
OPEN COMPETITIVE
LOCATION CONTACTAND SALARYINFORMATION:
Location:Finance and Accounting Knight Building 2737 Centerview Drive Tallahassee FL 32399
Contact Person:Tanya Keech
Minimum Starting Salary: $1462.60 Biweekly.(In accordance with current spending restrictions an internalpromotion into the position will be filled at the minimum of the pay grade or up to 5 of theemployees current rate whichever is higher.
DUTIES AND RESPONSIBILITIES:
This position is responsible for the administrative functions of the bureau including but not limited tocorrespondence purchasing commodities and services maintenance of bureau property paymentprocessing completing and maintaining all personnel related documents and files.
Act as official Purchasing Card Purchasing General Services Communication and Human ResourcesLiaison for the bureau.Responsible for ensuring all policies and procedures relating to these areas arecommunicated to bureau staff and adhered to as outlined in policy.
Serves as the assistant to the Bureau Chief position.Establishes and coordinates meetings maintainsschedules of appointments drafts and prepares correspondence and maintains all incoming andoutgoing correspondence files for the bureau.
Prepares all requisitions for purchasing in MyFloridaMarketPlace.Follows up to ensure Purchase Ordersare issued and goods/services are received.Authorizes payment to vendor.Maintains spreadsheetdocumenting all bureau purchases.
Monitors terms of contracts and ensures that renewals are done timely.
Prepares and coordinates all personnel actions in People First.Maintains personnel files and uptodateposition descriptions for all bureau staff.Submits classification packages when necessary.Preparehiring packages in the Human Resource Employment System (HRES).Assists bureau staff with personnelrelated questions and issues.
Reviews updates and signs off on Purchasing Card charges.
Manages all property inventories for the bureau.Performs yearly inventory reconciliation and preparesall necessary documents for filing with General Services.Handle surplus property activities.
Assists in reviewing administrative activities and coordinating special projects or activities to ensure theintegrity of the product and maintain a teamwork environment.
Provides administrative support to the Offices of Administration as required.
Performs other related duties as required.
CANDIDATE PROFILE (application) must be completed in its entirety.
Include supervisor names and phone numbers for all periods of employment.
Account for and explain any gaps in employment so that the hiring process is not delayed.
Experience education training knowledge skills and/or abilities as well as responses to prequalifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement See Resume in place of entering work history.
If you experience problems applying online please call the People First Service Center at.
MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE SKILLS AND ABILITIES:
Knowledge of administrative principles and practices office procedures and practices and methods of data collection.
Knowledge of the principles and techniques of effective communication.
Knowledge of MyFloridaMarketPlace.
Ability to collect evaluate and analyze data relating to administrative functions such as accountingpersonnel purchasing or report writing.
Ability to prepare correspondence and administrative reports understand and apply applicable rulesregulations policies and procedures and utilize problemsolving techniques.
Ability to work independently plan organize and coordinate work assignments communicate effectively and establish and maintain effective working relationships with others.
PREFERRED QUALIFICATIONS:
Two or more years of experience in the areas of administrative functions purchasing invoice processing MyFloridaMarketPlace and People First.
SPECIAL NOTES:
All prospective candidates will be subject to a sex offender check criminal background checks (state local and national) and preemployment drug screening for direct care positions.
DJJ participates in EVerify (Employment Eligibility).
When identified on a position description a valid drivers license is required.If initially hired with an outofstate license the Florida resident must obtain a valid Florida state drivers license within 30 days of hire. Licenses suspended or revoked for any reason work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.Licenses that have Corrective Lenses Restriction are acceptable provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a DrugFree workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. DrugFree Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4 along with any other documentation as required by Rule 55A7 Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Employment Type
Full Time
