drjobs Capital Projects Sr Executive Assistant - Thousand Oaks CA

Capital Projects Sr Executive Assistant - Thousand Oaks CA

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1 Vacancy
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Job Location drjobs

Thousand Oaks, CA - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS Our organization works with partner companies to source qualified talent for their open roles. The following position is available toVeterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps. Unless specifically stated otherwise this role is OnSite at the location detailed in the job post.

Lets do this. Lets change the world. In this vital role you will be responsible for providing senior level administrative support and partnership to the Vice President of Capital Projects.

The Capital Projects organization as part of Global Engineering is a dynamic and diverse organization spread across the globe requiring agility and responsiveness to a variety of cultures and geographical needs. We operate as one team!

Administrative work assignments will involve interactions with a wide range of leadership across Amgen and require collaboration with external parties as needed. The Senior Executive Assistant will coordinate other administrative support for the Engineering organization to drive a collaborative teamwork environment and cross site engagement. This position will be hybrid to the Thousand Oaks CA campus.

Responsibilities include:

Orchestrating executives calendar with a focus on efficient time utilization and time conflict management ensuring the VP is appropriately represented at all forums.

Leading and/or handling initiatives and programs from the VP office as needed

Maintaining distribution lists and may be called upon to support Engineering wide communications.

Answer questions/furnish information to keep the executives time free of minor detail work including screening and advising incoming meeting invitations and correspondence.

Plan and coordinate work to ensure the executive has appropriate time to perform their duties and to be present on time and prepared for their commitments.

Prepare the VP with preread and briefing documents in advance of daily meetings.

Coordinate arrangements for and complete key tasks to successfully run a variety of global business meetings using the latest virtual and digital technologies.

Conserve the VPs time by acting as a delegate within some of Amgens systems and processes as allowed by delegation requirements as well as initiating calls and teleconferences.

Maintain a keen awareness of and sensitivity to global time zones as the team is comprised of many international staff members.

Schedule coordinate and track events related to the VP Capital Projects office.

Coordinate domestic and international travel arrangements amidst dynamic business requirements.

Preparation and processing of expense reports

Setting up of interviews as needed

Proficiency in all current Amgen technologies and platforms

Prioritize in an agile evolving environment.

Maintain a steadfast level of confidentiality and integrity with all information that flows through the role.


Additional Qualifications/Responsibilities

asic Qualifications:

Associates degree and 4 years of Executive Administrative experience OR

High school diploma / GED and 6 years of Executive Administrative experience

Preferred Qualifications:

Associates or Bachelors degree

10 years of administrative experience with 5 of those years supporting a senior executive level leader

Amgen experience

Solid knowledge of computer software (Workday Concur PowerPoint Word etc.

Excellent communication skills (verbal and written) and excellent phone etiquette

Good judgment creativity flexibility and initiative in resolving issues; strong abilities in prioritizing handling multiple tasks tracking and reporting the status of assignments and activities and resolving problems with limited oversight; demonstrated ability to mentor peers

Proactive thinking and anticipation of business needs and requirements

Demonstrated ability to manage a multitude of tasks and comprehend the subject matter of each task

Demonstrated ability to effectively establish and maintain professional relationships partner with colleagues and achieve required business outcomes

Ability to work in a fastpaced environment

Ability to prioritize projects of greater importance

Excellent time management and project management skills

Excellent Teammate


Required Experience:

Senior IC

Employment Type

Contract

Company Industry

About Company

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