Administrative Assistant I 40 Hours Days Bwh - Surgery
Administrative Assistant I 40 Hours Days Bwh - Surgery
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Job Description
GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.
Under the supervision of the Division Chief and Director of Chairs Office the Alliance for Clinical Trials in Oncology performs a wide variety of administrative support services for the Alliance Chairs Office and staff of the Division. Person will also serve as greeter for people coming into the Chairs Office of the Alliance.
PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility major job duties special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.
- Responsible for welcoming visitors to the Alliance Chairs office and directing them as appropriate.
- Answers incoming calls to the Alliance Chairs Office in a courteous manner handling as many calls as possible determining appropriate actions and taking messages. Works with the Alliance Chairs Office Director to ensure all calls are handled appropriately.
- Responsible for secretarial functions for Alliance and/or Division of Surgical Oncology as needed including composition proofreading editing filingand processing correspondence and proposals using Microsoft Word and PowerPoint.
- Generates and maintains schedules for Alliance Group Chair and Director including scheduling meetings and teleconferences and making travel arrangements. Corresponds with the Alliance Central Office regarding scheduling and travel.
- Assists with Department/Division grant management responsibilities including budget preparation completion of Partners or federal forms as directed.
- Sets up and maintains files for audit purposes.
- Assists in special projects for the Alliance Chairs office and management of projects as needed.
- Sorts mail for the Alliance and coordinates outgoing mailings via email postal service or express mail.
- Responsible for review resolution of issues and submission of expense reports for the Alliance.
- Orders supplies completes travel expense documents processes check requests and petty cash vouchers as directed.
- Other duties as assigned.
QUALIFICATIONS: (MUST be realistic neither overstated nor understated and related to the essential functions of the job.
BS or BA preferredsomecollege highly preferred high school diploma required.
At least Six months experience working in a fast paced office setting with experience in coordinating large projects
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: (MUST be realistic neither overstated nor understated and related to the essential functions of the job.
Excellent interpersonal skills including the ability to work with a diverse group of people
Excellent oral and written communication skills
Knowledge of Microsoft Office programs including Word PowerPoint and Excel
Excellent organizational skills and ability to prioritize a variety of tasks
Careful attention to detail
WORKING CONDITIONS: Describe the conditions in which the work is performed.
General office environment
SUPERVISORY RESPONSIBILITY: List the number of FTEs supervised.
None
FISCAL RESPONSIBILITY: Indicate financial scope information i.e.: size of budget volume revnue etc.
None
Employment Type
Full-Time
