Secretary IV - Honolulu Oahu

Recruitment Number 24229KS Secretary IV SR18 Honolulu Oahu.

Provides secretarial services to a manager administrator or director of an organizational entity in the judicial branch of Hawaiis state government; may supervise and participate in performing highly complex clerical work.

Education Requirement: Graduation from high school or equivalent.

General Experience: Two and onehalf 21/2 years of progressively responsible typing stenographic and/or substantive clerical work experience which demonstrated knowledge of English grammar spelling and arithmetic; knowledge of common office equipment; knowledge and understanding of computer word processing and software applications; the ability to read and understand oral and written instructions; the ability to speak and write simply and directly; and the ability to carry out procedures in clerical work systems and perform secretarial tasks.

This experience includes but is not limited to several of the following: serving as telephone and walkin receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format grammar spelling and typography; maintaining a log of pending work; preparing and finalizing documents using computer word processing applications; preparing and finalizing charts tables graphs and other materials using computer software applications etc.

Specialized Experience: Two 2 years of progressively responsible typing stenographic and/or substantive clerical work which duties demonstrated possession of the ability to perform secretarial duties including but not limited to the following:
1 providing personal assistance to an administrator or executive by attending to the administrative details of an office;
2 having an overall awareness of the activities and administrative framework of a program/organization; and
3 ability to exercise sound judgment.

Selective Certification Requirement Typing: Some positions shall be restricted to applicants who possess the minimum education and experience requirements and/or skill requirement of typing at a rate of 40 net words per minute.

The applicants proficiency may be evaluated by the appointing authority. Failure to meet the proficiency requirements may result in suspension of the applicants eligibility. The Judiciarys Human Resources Department reserves the rights to test an applicant when there is evidence that the applicant does not meet the proficiency requirements for the class for which the applicant applied.

Substitutions Allowed: Any combination of work experience as described above and/or education which clearly demonstrates the applicants possession of knowledge skills and abilities comparable in quality and quantity may be accepted as satisfying a portion or all of the minimum qualification requirements.

Substitution of Education for Experience:

1. Partial completion of a substantially fulltime equivalent clerical stenographic or secretarial curriculum at an accredited community college business or technical school which included courses in business English arithmetic office clerical procedures and office equipment may be substituted on a monthtomonth basis up to a maximum of one 1 year of the General Experience.

2. Successful completion of a substantially fulltime equivalent clerical stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college business or technical school which included courses in business English arithmetic office clerical procedures and office equipment may be substituted for one and onehalf 11/2 years of the General Experience.

3. Education from an accredited university or college in a baccalaureate program may be substituted for on the basis of fifteen 15 semester hours for six 6 months of experience up to a maximum of two and onehalf 21/2 years of the General Experience.

4. Graduation from an accredited university or college with a Bachelors degree may be substituted for all of the General Experience and one 1 year of Specialized Experience.

Any additional information may be attached to your online application submitted by email to or mailed to the following address: Hawaii State Judiciary Human Resources Department 426 Queen StreetFirst Floor Honolulu Hawaii 96813.

Education: If you are using education as a substitute for experience you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

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