Administrator I
Administrator I
Posted on :
09-04-2025
Employer Active
1 Vacancy
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Job Description
Summary
- The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply including Black Indigenous and People of Color immigrants refugees women LGBTQ people with disabilities veterans and those with lived experiences.
WHO MAY APPLY:The position is open to all qualified candidates that meet the minimum qualifications.
REQUIRED MATERIALS:Candidates who wish to be considered for the position must submit an online King County application and respond to the supplemental questions. Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state see my resume are considered incomplete and will not be considered to be competitive. Interviews will occur approximately the week of May 5 2025.
WORK SCHEDULE/CONDITIONS:This position is scheduled to work 40 hours per week Monday Friday 8am 5pm. This position meets the provisions of the Fair Labor Standards Act and is overtime eligible with supervisory preapproval. This position is not represented.MISSION CRITICAL POSITION STATUS:This position has been designated Mission Critical. Unless otherwise directed by the County Executive department director or agency head all employees regardless of designation are expected to report to work or request leave during an emergency or inclement weather. For more detailed information please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.
REMOTE AND ONSITE WORK DETAILS:Employees in this role work remotely from a home location with onsite reporting requirements approximately 13 days per week. The frequency of onsite work is determined by business needs and may be adjusted accordingly.
REMOTE WORK LOCATION REQUIREMENT:Employees must reside in Washington State and be within a reasonable distance of King County worksites to meet onsite reporting requirements. Job Duties
- Supervise and direct the work of an administrative staff team including but not limited to assigning work monitoring quantity and quality of work ensuring deadlines are met training arranging for backup coverage when staff are absent hiring and performance management.
- Identify areas for process improvement efficiency and/or streamlining and implement changes.
- Seek input/feedback from involved staff
- Ensure strong change management and communications plans
- Ability to manage multiple projects and logistics with facilities management and other vendors.
- Ability to facilitate present materials and lead team meetings with clear communication.
- Hold alead role and serve as a subject matter expert with modern workplace.
- Draft proofread and finalize various documents including letters memos and reports ensuring they conform to Department style guidelines and established procedures appropriate use of the English language correct grammar spelling and punctuation.
- Manage and update the Website SharePoint site and Teams channels (as necessary) including managing staff permissions associated with onboarding and offboarding.
- Serve as a Purchase Card holder. Place orders process and reconcile transactions in Oracle while remaining in compliance with King County policy and procedures.
- Serve as a Department Records Coordinator. Provide hard copy and electronic file management and guidance to others following the records retention schedule and King County records/archiving procedures.
- Troubleshoot technical issues with computers printers phones (desk and mobile) virtual meeting technology and copiers.
- Perform other related duties as assigned.
Experience Qualifications Knowledge Skills
- Three or more years of experience supervising or leading a team ensuring smooth operations providing direction regarding work assignments delegating work ensuring high quality work product and problem solving.
- Must have at least five years of administrative support experience.
- Experience with LEAN or process improvement and implementing changes as a result.
- Experience using Site Core or an alternative content management system for Website management.
- Intermediate proficiency in using Microsoft Office suite including intermediate proficiency using SharePoint Teams and OneDrive.
- Strong customer service skills in all forms of communication; the ability to work positively within a team environment maintaining professionalism patience and etiquette in all encounters.
- Proven ability to multitask and remain organized in a fastpaced environment with deadlines and changing priorities; the ability to identify and prioritize time sensitive matters and respond with a sense of urgency as needed.
- Ability to understand and manage records and files according to established protocols.
- Ability to maintain a high level of security and confidentiality and handle all matters in a highly ethical manner.
- An understanding of equity and social justice (ESJ) principles and practices and commitment to apply ESJ learnings to improve program work and contribute to an inclusive workplace culture.
Supplemental Information
Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.
Guided by ourTrue North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
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