Executive Assistant
Executive Assistant
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Job Description
A Day in Your Life at MKS:
MKS Instruments is seeking an Executive Assistant to join the team. We are looking for an experienced professional who excels in a fastpaced environment with a calm and effective getitdone approach who can juggle a multitude of responsibilities. This position requires a professional certification or equivalent experience working with CSuite and senior level executives within and outside the company as well as experience with customers vendors visitors and other executives. In this role you will be responsible for a variety of administrative activities including the below:
You Will Make an Impact By:
Provide seamless high level confidential administrative support to the CFO CHRO and VP Investor Relations
Proactively manage various activities including Board & Corporate Reporting calendars meeting agendas planning of large corporate events investor conferences and offsite meetings
Maintain calendars and have the ability to prioritize conflicts and competing priorities which frequently change and often require coordination with other executive calendars
Arrange and manage complex domestic and international travel itineraries expense reporting invoice processing and more
Prepare review edit and proof board committee and executive meeting materials
Serve as a liaison for a variety of external boards customers and stakeholders
Make high level contacts of a sensitive nature inside and outside the company
Travel Requirements: Up to 10 of travel is required
Skills You Bring:
A minimum of 5 years of experience supporting CSuite and senior level executives required
Requires specialized administrative support experience arithmetic skills read difficult instructions and maintain written records
Demonstrated effective verbal and written communication and interpersonal skills required at all levels both within and outside of the organization from Csuite level leaders and manufacturing floor employees to external customers outside service providers and other guests of the company in person via email or phone
Ability to prioritize and multitask in a fastpaced and deadline driven environment is a must
Ability to exercise highest levels of discretion with sensitive/confidential material or matters
Ability to exercise judgement and drive results independently as well as to work effectively and collaboratively with the broader administrative team
Strong MS Office365 skills including Outlook PowerPoint Excel and Word required; Boardvantage Concur and Oracle preferred but not required
Has wideranging experience uses professional concepts and company objectives to resolve complex issues in creative and effective ways
Physical Demands & Working Conditions:
Must be able to remain in a stationary position at least 50 of time
Must be able to hear staff on the phone and those who are served inperson and speak clearly in order to communicate information to staff
Must have vision with or without lenses adequate to read memos a computer screen personnel forms and clinical and administrative documents
Must have high manual dexterity
Noise level in the work environment is usually average
We are interested in a qualified candidate who is eligible to work in the United States. However we will not be sponsoring work visas for this position at this time.
MKS is an equal opportunity employer including disability veteran status and all categories protected by law. Please review our EOE statements for additional details. MKS is generally only hiring candidates who reside in states where we are registered to do business.
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Globally our policy is to recruit individuals from wide and diverse backgrounds. However certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be U.S. persons. U.S. persons are generally defined as U.S. citizens noncitizen nationals lawful permanent residents (or green card holders) individuals granted asylum and individuals admitted as refugees.
MKS Instruments Inc. and its affiliates and subsidiaries (MKS) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race color national origin sex (including pregnancy and pregnancyrelated conditions) religion age ancestry physical or mental disability or handicap marital status membership in the uniformed services veteran status sexual orientation gender identity or expression genetic information or any other category protected by applicable law. Hiring decisions are based on merit qualifications and business needs. We conduct background checks and drug screens in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability please contact us at:.
If applying for a specific job please include the requisition number (ex: RXXXX) the title and location of the role
Employment Type
Full-Time
