System Review Specialist
System Review Specialist
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Job Description
Job Details
Description
Position Summary
Are you a highly organized selfstarter with a passion for managing and optimizing systems Join our dynamic team as a System Review Specialist and play a pivotal role in shaping processes across Brooklyn Queens and Staten Island.
In this role youll harness your expertise with tools like Microsoft Office Suite (including SharePoint Power BI and Excel) PayCom Precision Care and other data management systems to develop review and maintain efficient systems. Your analytical skills will shine as you create insightful reports charts and grids to evaluate program and personnel performance driving actionable results.
As a key player youll juggle multiple projects and collaborate on committees while ensuring core tasks are completed with excellence. This is your chance to make a meaningful impact by streamlining operations and supporting organizational success.
If you thrive in a fastpaced environment and love turning data into impactful strategies click APPLY today!
Primary Responsibilities and Essential Functions of Position
- Review fire drill systems.
- Receive annual fire drill schedules from assigned programs.
- Develop a fire drill tracking schedule to know when drills occur.
- Within 48 hours of a drill acquire and review drill forms ensuring their accuracy. If problems are noted on the drill form work on correction with the house Asst. Coordinator.
- File and upload drills to SharePoint.
- Quarterly audit program fire drill logs ensure that drills are filed COFs are on hand upload to SharePoint
- Conduct unannounced drills as assigned by the SVP of Operational Excellence.
Observation system
- Annually develop observation schedules for assigned programs in accordance with the agencys standards. Review and update on an ongoing basis to compensate for staff changes.
- Disseminate assignment schedule in clinical meeting to team members Coordinators DOPs VPs and other executive staff
- Upload observation schedules for assigned programs to SharePoint.
- Manage observation documents as they occur. Collect observation forms review the content of the observations report findings to Coordinators DOPs VPs and other executive staff.
- Follow up on any items and trends identified Coordinators DOPs VPs and other executive staff.
- Upload observation forms to SharePoint for review by Coordinators DOPs VPs and other executive staff.
Personal Allowance System
- Conduct online reviews for assigned programs ensuring that program management upload receipts ledgers bank statements etc. to SharePoint as prescribed.
- Monthly produce and disseminate a report for Coordinators DOPs VPs and other executive staff for programs that have in house balances greater than $200.00 and more than $1500.00 in the bank account.
- Reconciliation of individuals Personal Allowance accounts for assigned programs. Review 100 of the individuals ledgers every 6 months. Review ledgers receipts bank statements count cash sign off on ledgers.
Billing Review System
- Ensure billing compliance. On assigned workday review Pcare to ensure that staff are documenting services as prescribed.
- Ensure that shift documentation is completed within 24hour of the shift if discrepancies (error codes) are found work with the staff (Managers Coordinators DOPs VPs etc. to make the needed corrections.
- Run monthly reports to ensure that billing from the previous month is coded correctly T R etc. ensure congruency with other agency reports and provide feedback to Coordinators DOPs VPs and other executive staff.
- Monthly input data in a dashboard program to determine compliance with various systems. Report those findings to Managers Coordinators DOPs VPs and other agency executives.
Qualifications
Qualifications
- Associates degree required or a Bachelors degreepreferred.
- Strong computer skills such as Microsoft proficiency required (Excel)
- Strong communication and problemsolving skills
- Adept at utilizing online programs and systems to drive efficiency and progress
Benefits
What we offer once YOU join our growing family:
At HeartShare we offer a comprehensive benefit package based on fulltime/parttime status. You can expect:
- Paid time off (holidays vacation in accordance with school calendar sick and personal)
- Professional development opportunities
- Team environment
- Medical and dental benefits
- Employerpaid life insurance
- Optional insurance (life disability etc.
- 403(B) retirement plans
- Flexible spending account (dependent care medical parking and transit)
- Employee assistance program
HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process please reach out to
About HeartShare
Who WE ARE:
For over one hundred years HeartShare has dedicated itself to improving the lives of people needing special services and support. The HeartShare team now 2100 employees and growing helps individuals develop to their fullest potential and lead meaningful and enriched lives.
To learn more about HeartShare please visit our website at www.heartshare or Follow us on Twitter LinkedIn YouTube Instagram Facebook
Required Experience:
Unclear Seniority
Employment Type
Full-Time
