Secretary F - Primary Health Care 200217
Secretary F - Primary Health Care 200217
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Job Description
Req ID: 200217
Location: Central Zone Clayton Park Health Home (Bayers Lake)
Department: PHC StratClayton Park Family Practice
Type of Employment: PermanentHourly FT(100 x 1
NSGEUAdmin ProfessionalsPosition
Posting Closing Date: 11Apr25
Nova Scotia Health is the largest provider of health services in Nova Scotia with some specialized services also offered to clients throughout Atlantic Canada. Were on a mission to achieve excellence in health healing and learning through working together which is reflected in the hospitals health centres and communitybased programs we operate across the province. Our passionate team of professionals provides a variety of highquality inpatient and outpatient services including academic tertiary and quaternary care as well as continuing care primary health care public health and mental health and addictions. Join a diverse team of innovators collaborators and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe theres a place here for everyone to call home from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The worklife balance that comes with a Nova Scotia Health role means youll have the time to explore discover and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia to see why more people from across the globe are moving here.
About the Opportunity
Reporting to the Health Services Lead the incumbent is the team lead for front office for planning coordinating implementing and evaluating clerical activities with Clayton Park Health Home (Bayers Lake) Primary Health Care. The incumbent provides daytoday administrative support to the Managers and Leads to oversee the daytoday activities of clerical support staff by ensuring appropriate distribution of workload to maximize efficiency and effectively meet needs; scheduling and rearranging resources during periods of staff absence; supporting timesheets and payroll deadlines; orientation of support staff and ensuring collaborative teamwork. The incumbent is responsible for processing requisitions for supplies and services for Primary Health Care maintaining records of same and helping to ensure cost effective utilization of clinic resources. The incumbent is also responsible for working with the Managers and Leads to ensure appropriate collection and monitoring of relevant statistical and other data related to clinic operations including advanced access scheduling and workflow.
About You
We would love to hear from you if you have the following:
- Grade XII plus completion of a oneyear secretarial diploma or equivalent
- A minimum of three years experience in a leadership role required
- Possess excellent computer skills
- Efficient in Microsoft Word Excel PowerPoint outlook and PHC electronic patient record systems such as TELUS Med Access etc
- Completion of medical terminology course is an asset
- Minimum typing speed of 60 wpm is an asset
- Experience in unionized environment preferred
- Current knowledge of concepts/trends in office management
- Above average coordination organization multitasking and decision making abilities required
- Excellent communicator with highly developed interpersonal skills tact and judgment required confidentiality and discretion.
- Complex scheduling experience is an asset
- Above average ability to work collaboratively with support staff and management team.
- Ability to prioritize workload and work under pressure with frequent interruptions and conflicting deadlines
- Ability to work as part of a team as well as independently without direct supervision
- Excellent time management and organization skills. Accuracy is essential; strong attention to detail
- Access to reliable transportation
- Competencies in other languages an asset French preferred
Please ensure your resume is up to date and includes all relevant education experience training and certifications.
Hours
- Permanent fulltime position; 70 hours per week
- Shifts could include days evenings and weekends
- Travel to various sites may be required
Compensation and Benefits
$28.80 $31.77 Hourly
Successful candidates may be eligible for our benefits package which includes health dental travel longterm disability and life insurance coverage as well as a defined benefit pension plan.
Once Youve Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions bargaining units or employment status are advised to seek clarification regarding their seniority benefits and vacation entitlement and/or usage prior to accepting the position.
Nova Scotia Health is committed to being a workforce that is free of discrimination values diversity and is representative at all job levels of the people we serve. We encourage all qualified applicants who selfidentify as Indigenous Black/African Nova Scotian Persons of Colour Foreign Nationals/Newcomers Persons with Disabilities 2SLGBTQIA to apply and selfidentify.
Employment Type
Full-Time
