Div Support Services Admin District Attorney Office

JOB SUMMARY
Using professional judgment and skill assists Chief Deputies Division Administrators Assistant Division Administrators and Chief of Administrative Operations in directing division operations in accordance with the District Attorneys policies. Works in collaboration with other Division Support Services Administrators. Responsible for providing administrative direction supervision and oversight of division support staff and ensuring compliance with District Attorney and County policies and procedures.

MINIMUM QUALIFICATIONS
Bachelors degree from an accredited college or university in public administration public relations communications business administration human resources or other closely related field plus four 4 years experience in the direct supervision of employees; OR an equivalent combination of related education and/or experience. Education may not be substituted for the required supervisory experience. Due to the nature of this position the successful applicant must successfully pass an initial criminal background check as well as every two years thereafter and continuously meet the requirements of the Bureau of Criminal Identification (BCI).

ESSENTIAL FUNCTIONS
The following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not allinclusive. The omission of specific duties and responsibilities will not preclude it from the position.
Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.
Assists the Division Administrator in directing the operations of division and ensures the cooperation of the assigned Division with other Divisions within the Office and County by coordinating activities and daytoday operations utilizing county and office policies and procedures.
Direct supervision of division support staff including monitoring of work schedules distribution of assignments quarterly and annual evaluations.
Assists District Attorney Administration with making decisions concerning hiring promoting reassigning disciplining training and coaching of staff.
Responsible for ensuring the District Attorneys goals and priorities are met. Assists with establishing goals and priorities for the District Attorneys Office.
Provide direct management support to Division Administrators and District Attorney Administration.
Compiles evaluation reports summarizes material presented to him/her and advises District Attorney Administration on action to be taken.
Assists Division Administrator in the monitoring of appropriated budget and coordinating with District Attorney Fiscal Unit for new budget requests.
May represent the District Attorneys office on various assigned committees.
Acts as a resource for the application of Countywide and Human Resource policies and act as liaison with District Attorney Human Resources Manager.
May be assigned to any Division in the District Attorneys Office. Administrative assignment may be in specialized and complex areas requiring knowledge of state and local government practices and procedures. Familiarity with applicable of county ordinances policies and procedures is required.

KNOWLEDGE SKILLS AND ABILITIES (KSA)
Knowledge of:
Principles of personnel and operations management
Effective supervisory techniques
Organizational and staff development best practices
Advanced knowledge of computer software applications related to jobspecific duties
Report preparation and analysis
Budgeting principles practices and procedures
Payroll and leave practices
Office operations and support functions
Business English and mathematics
Record keeping principles and practices
OSHA standards and regulations
Effective planning and decisionmaking techniques

Skills and Abilities to:
Monitor budgetary expenditures
Perform office and records management
Interpret and apply complex rules regulations policies and procedures
Analyze statistical information and make appropriate recommendations
Supervise the collection analysis and interpretation of data
Assess multiple objectives and make recommendations
Establish and maintain effective inter/intraDivision relations
Develop policy standard operating procedures and training
Work both independently and in a team environment
Supervise mentor train and discipline staff
Communicate effectively both verbally and in writing
Exercise sound judgment in sensitive situations
Maintain appropriate discretion and confidentiality
Organize workloads and prioritize tasks to adhere to deadlines

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
This position works under normal working conditions.