Executive Assistance 22269
Executive Assistance 22269
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Job Description
Job Title: Executive Administration E
Job Number: 22269
Job Location: Nashville TN
Schedule: 9/80
Clearance: Must Have the Ability to Obtain and Maintain a DoD Security Clearance
Job Description:
We are seeking a highly organized and proactive Executive AdministrationE to provide highlevel administrative support to the General Manager (GM) ensuring smooth daytoday operations. This role requires exceptional organizational skills attention to detail and the ability to manage multiple priorities in a fastpaced environment. You will serve as a key liaison coordinate complex schedules manage communications and contribute to special projects all while handling sensitive information with discretion and professionalism. If you thrive in dynamic settings and enjoy enabling leadership success this role is for you.
Essential Functions:
- Provide comprehensive administration support to PSPC sector executives exercising confidentiality and diplomacy supported by an understanding of the strategy and priorities of the organization.
- Efficiently manage the GMs calendar scheduling meetings appointments and travel arrangements. Prioritize and resolve scheduling conflicts
- Organize and facilitate meetings including preparing agendas taking minutes and following up on action items.
- Process and ensure the accuracy of expenses and inform of any anomalies as well as suppliers invoices submitted requiring approval.
- Act as a liaison between the GM and internal/external stakeholders. Manage correspondence draft emails and respond to inquiries on behalf of the GM.
- Provide support on special projects as assigned by the GM including conducting research preparing reports and creating presentations.
- Assist in planning and coordinating company events town halls and leadership meetings.
- Handle sensitive information with discretion and maintain strict confidentiality.
- Perform a variety of administrative tasks including expense management document preparation and filing.
- Build and maintain strong relationships with key stakeholders across the organization.
- Perform other tasks as needed.
Qualifications:
- Requires a High School Diploma or equivalent and a minimum of 10 years of prior relevant experience or 2 years postSecondary/Associates Degree with a minimum of 6 years of prior related experience.
- Driven and resourceful to manage own workload with flexibility to prioritize and deliver against deadlines with minimal supervision.
- Experience of effectively arranging travel producing accurate itineraries and a good judgement on how to optimize travelers time
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong organizational and timemanagement skills.
- Excellent written and verbal communication skills.
- Ability to work independently exercise sound judgment and handle multiple priorities.
- Exceptional attention to detail and problemsolving abilities.
- Experience handling confidential information with discretion.
Employment Type
Full Time
