Receptionist Site Assistant mfd
Receptionist Site Assistant mfd
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1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
We currently have an excellent opportunity for a Receptionist / Site Assistant (m/f/d)
to join our Integrated Facilities Management team in Dusseldorf.
Your tasks:
- Register visitors upon arrival and issue visitor badges.
- Provide visitors with necessary information about the site including EHS (Environmental Health and Safety) guidelines.
- Assist visitors including booking and coordinating taxi service.
- Answer and direct phone calls to appropriate personnel.
- Manage incoming and outgoing mail and packages and run the internal distribution
- Maintain a clean and organized reception area.
- Greet and welcome visitors in a professional and friendly manner
- Manage the availability of meeting rooms helps to plan and execute meetings
- Prepare and distribute correspondence memos and reports
- Maintain and update company databases and records
- Order and manage office supplies and inventory
- Managing Purchase Orders (POs) through their life cycle incl. handling of invoices
- Register new Vendors and manage the relationship
- Assist with scheduling and coordinating meetings and appointments
- Assist with the setup and maintenance of office equipment and facilities
- Perform daily site inspection
- Manage the site keys
- Coordinate with vendors and service providers for siterelated needs incl. organization of Handyman support
- Point of contact / Support in emergencies
- Support the site leader with various tasks and projects as needed
- Ensure compliance with company policies and procedures
Your profile:
- High school diploma or equivalent; additional qualifications in office administration are a plus.
- Proven experience > 3 years) as a receptionist administrative assistant team assistant or similar role.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Excellent verbal and written communication skills.
- Language skills: German: mother language English: fluent
- Strong organizational and multitasking abilities.
- Highly motivated
- Cando attitude
- Friendly and professional demeanor.
- Ability to work independently and as part of a team
Our offer
- Creative freedom for tasks and projects
- Active exchange in the global industry network
- Working together at eye level
- Space for personal growth not only for work
- Acknowledgement of achievements also monetary benefits
- The opportunity to enhance your skills and advance your career locally as well as regionally
Help shape JLL
We look forward to receiving your application stating your earliest possible starting date and your salary expectations.
Please understand that paper applications cannot be accepted and due to reasons of data protection will be destroyed.
Jones Lang LaSalle SE
#LIMM4
Location:
Onsite Dsseldorf DEUIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Employment Type
Full-Time
