Direction g n rale Director General

• Assurer l administration g n rale et courante des affaires de l Ordre (gestion des op rations gestion des actifs gestion des risques et gestion des relations internes et externes);
  
• Voir la compl mentarit et la coh rence des actions avec la pr sidence en vue de la r alisation de la mission de l Ordre et du plan strat gique;
  
• Assurer un climat de travail positif et mobilisant et une saine gestion des ressources humaines;
  
• Collaborer activement la gouvernance de l Ordre ainsi qu l laboration de ses orientations strat giques;
  
• tre responsable de la mise en uvre de ces orientations strat giques par l laboration de plans d action annuels et de la mise en uvre des actions d coulant de la gestion int gr e des risques.
  

• Veiller dans les limites de ses fonctions ce que l ensemble des activit s de l Ordre soient effectu es dans le respect des lois et des r glements applicables et des politiques adopt es par le Conseil d administration ainsi que des orientations strat giques de l Ordre;
  
• Veiller ce que les programmes et les services mis en place par l Ordre soient de la plus haute qualit et qu ils contribuent l accomplissement de sa mission premi re soit celle de la protection du public;
  
• S assurer que les processus d affaires et les contr les internes soient suivis et s assurer de la mise en place de saines pratiques en mati re de gestion de risques;
  
• Travailler en troite collaboration avec le Pr sident de l Ordre qu elle assiste dans plusieurs de ses fonctions selon les modalit s convenues entre eux par exemple : la pr paration des ordres du jour des r unions du Conseil d administration la repr sentation de l Ordre aupr s de parties prenantes la pr paration des documents manant de l Ordre et destin s aux diverses parties prenantes (prises de position lettres officielles communiqu s de presse etc.;
  
• Entretenir une relation privil gi e avec le Conseil d administration en assistant toutes les s ances entre autres en s assurant que les dossiers qui lui sont transmis sont bien document s;
  
• S assurer que les dossiers soient transmis aux administrateurs dans les d lais prescrits;
  
• Agir titre de membre de personneressource ou d observateur des comit s conform ment la Politique de gouvernance des comit s;
  
• Assurer le suivi des comit s de l Ordre de concert avec le Pr sident et organiser la reddition de comptes de ces comit s aupr s du Conseil d administration;
  
• Soumettre pour approbation au Conseil d administration sur recommandation du comit de gouvernance et des ressources humaines les politiques de ressources humaines y compris la structure organisationnelle (macrostructure) le plan des effectifs les chelles salariales et s assurer de les faire appliquer;
  
• En mati re de gestion des ressources financi res et mat rielles :
  

• Pr parer les pr visions budg taires annuelles en collaboration avec le comit d audit et de finances;
  
• Analyser les tats financiers r guli rement et informer le Conseil d administration de l volution des r sultats de m me que de tout cart important avec les pr visions budg taires. Le cas ch ant communiquer les mesures correctrices apport es;
  
• Soumettre pour approbation au Conseil d administration les demandes dont le montant d passe la limite autoris e suivant les politiques financi res de l Ordre;
  
• S assurer de la mise en place et du maintien de saines pratiques de gestion financi re par l quipe de l Ordre.
  

• Participer activement au processus de planification strat gique et en coordonner la r alisation;
  
• Assurer la mise en uvre du plan strat gique de fa on efficace et efficiente :
  

• En proposant un plan d action annuel et en mettant en place des indicateurs et un tableau de bord strat gique pour valuer les r sultats et assurer la performance de l organisation;
  
• En mettant en place un plan de communication aupr s de toutes les parties prenantes y compris les membres et ce apr s adoption du plan par le Conseil d administration;
  
• En assurant une gestion proactive des risques financiers op rationnels et de r putation li s la mise en uvre du plan strat gique;
  
• En alignant les objectifs op rationnels de l Ordre avec la planification strat gique et en veillant l atteinte de ces objectifs.
  

• Agir comme conseiller aupr s du Conseil d administration et du comit de gouvernance et ce titre proposer un cadre de gouvernance et les politiques en d coulant le tout en conformit avec les lignes directrices de l Office des professions;
  
• Agir comme porteparole officiel en l absence du Pr sident selon la Politique des communications de l Ordre.
  

• Coordonner la pr paration le rapport annuel de l Ordre et le soumet au Conseil d administration pour approbation;
  
• R pondre aux exigences de l Office des professions en mati re de reddition de comptes de l Ordre;
  
• Faire le rapport de ses activit s au Conseil d administration par le biais de tableaux de bord et de rapports d activit s.
  

• Poursuivre le d ploiement du plan strat gique visant notamment l accroissement du rayonnement de l Ordre;
  
• Faire preuve d innovation de proactivit et d audace en misant sur le d veloppement des affaires le recrutement de membres et le d veloppement des comp tences;
  
• Mettre en uvre sa capacit de gestion et son leadership transformationnel afin de susciter un haut niveau de collaboration aupr s de l ensemble des parties prenantes et par ses aptitudes g rer et structurer le changement et optimiser l efficacit organisationnelle;
  
• D ployer ses habilet s communicationnelles et relationnelles afin de d velopper et entretenir des relations professionnelles durables avec les membres.
  

• Formation universitaire en gestion en droit ou en administration des affaires;
  
• Dipl me de 2e cycle en gestion ou en administration ou son quivalent;
  
• Exp rience appr ciable dans un poste de haute direction;
  
• Exp rience dans la gestion d un conseil d administration et de comit s;
  
• Connaissance du syst me professionnel et du milieu des affaires (un atout);
  
• tre administrateur agr (un atout).
  

• Vision strat gique et sens des affaires;
  
• Leadership transformationnel et mobilisateur;
  
• Savoir g rer le changement;
  
• Savoir g rer les ressources financi res;
  
• Capacit d analyse et de d veloppement de march ;
  
• Fortes habilet s relationnelles dans la gestion des parties prenantes;
  
• Polyvalence agilit et innovation;
  
• Capacit de synth se prise de d cision et bon jugement;
  
• Communication persuasive et ma trise du fran ais et de l anglais;
  
• Rigueur;
  
• Autonomie.
  

Director General

The Ordre des administrateurs agr s is the professional order dedicated to management and governance. Members of the Ordre are professionals who hold the title of Chartered Administrator (C.Adm.. These professionals work in a variety of sectors that make up Quebecs economy. They plan direct and advise garnering true expertise and making them leaders and expert advisors in fields such as management governance real estate management financial planning project management public administration and more.

The Ordre s mission is to ensure public protection by ensuring the quality of work and the integrity of its members and administrators while inspiring Quebec organizations to adopt best management and governance practices. Its vision is to become the leading authority in management and governance. The Ordre advocates for excellence and best practices and contributes to the continuous improvement of its members competencies.

The Ordre s work is structured around 4 core values: excellence relevance integrity and engagement and is based on 4 forwardlooking pillars:

1. Improve the recognition of the C.Adm. title.

2. Better communicate its relevance and what makes it stand out.

3. Increase the Ordres reach to accelerate membership acquisition.

4. Create value for members.

Description

The following general principles guide the actions of the Director General of the Ordre. They are the organizations chief officer and act under the authority of the Board of Directors which evaluates the:

• General and daytoday administration of the Ordres affairs (operations management asset management risk management and internal and external relations management).
  
• Consistency and relevance of actions with the President in mind to evaluate if they uphold the Ordres mission and strategic plan.
  
• Ensure a positive and engaging work environment and sound human resources management.
  
• Actively collaborate in the Ordres governance and the development of its strategic directions.
  
• Be responsible for the implementation of these strategic directions through the development of annual action plans and the implementation of actions resulting from integrated risk management.
  

Responsibilities

In terms of the general and daytoday administration of the Ordre s affairs:

• Ensure within the limits of his or her duties that all of the Ordres activities are carried out in compliance with applicable laws and regulations the policies adopted by the Board of Directors and the Ordres strategic directions.
  
• Ensure that the programs and services implemented by the Ordre are of the highest quality and contribute to the fulfillment of its primary mission namely the protection of the public.
  
• Ensure that business processes and internal controls are followed and ensure the implementation of sound risk management practices.
  
• Work in close collaboration with the President of the Ordre whom you will assist in several of his functions according to the terms agreed upon for example: the preparation of meeting agendas of the Board of Directors the representation of the Ordre with stakeholders the preparation of documents emanating from the Ordre and intended for various stakeholders (for example official letters press releases etc..
  
• Maintain a close relationship with the Board of Directors by attending all meetings including ensuring that the files submitted are well documented.
  
• Ensure that files are submitted to directors within the prescribed timeframe.
  
• Act as a member resource person or observer of committees in accordance with the Committee Governance Policy.
  
• Monitor the Ordres committees in conjunction with the President and organize the reporting of these committees for the Board of Directors.
  
• Submit human resources policies including the organizational structure (macrostructure) the staffing plan and salary scales to the Board of Directors for approval upon recommendation from the Governance and Human Resources Committee. Ensure their implementation.
  

With respect to the management of financial and material resources:

• Prepare annual budget forecasts in collaboration with the Audit and Finance Committee.
  
• Analyze financial statements regularly and inform the Board of Directors of performance trends and any significant variances from budget forecasts. If necessary communicate corrective measures taken.
  
• Submit requests for approval to the Board of Directors for amounts exceeding the authorized limit in accordance with the Ordre s financial policies.
  
• Ensure that the Ordre s team implements and maintains sound financial management practices.
  

Regarding the Ordres strategic directions and governance:

• Actively participate in the strategic planning process and coordinate its implementation.
  
• Ensure the effective and efficient implementation of the strategic plan.
  
• Propose an annual action plan and implement indicators and a strategic dashboard to evaluate results and monitor the organizations performance.
  
• Implement a communications plan for all stakeholders including members after the plan has been adopted by the Board of Directors.
  
• Proactively manage financial operational and reputational risks related to the implementation of the strategic plan.
  
• Align the Ordres operational objectives with the strategic plan and ensuring these objectives are achieved.
  
• Act as an advisor to the Board of Directors and the Governance Committee and in this capacity propose a governance framework and the resulting policies all in accordance with the guidelines of the Office des professions.
  
• Act as official spokesperson in the absence of the President in accordance with the Ordre s Communications Policy.
  

Duties related to accountability:

• Coordinate the preparation of the Ordres annual report and submit it to the Board of Directors for approval.
  
• Meet the Office des professions accountability requirements for the Ordre.
  
• Report on activities to the Board of Directors through dashboards and activity reports.
  

Main challenges and priorities of position:

• Continue to implement the strategic plan aimed at increasing the Ordres impact.
  
• Demonstrate innovation and proactivity by focusing on business development member recruitment and skills development.
  
• Implement management skills and transformational leadership to foster a high level of collaboration among all stakeholders through your ability to manage and structure change and optimize organizational effectiveness.
  
• Use communication and interpersonal skills to develop and maintain lasting professional relationships with members.
  

Skills and competencies /profile sought:

Education and Experience

• Universitylevel education in management law or business administration.
  
• Postgraduate degree in management administration or equivalent.
  
• Significant experience in a senior management position.
  
• Experience managing a Board of Directors and committees.
  
• Chartered administrator designation is an asset.
  

Skills

• Strategic vision and business acumen.
  
• Transformational and mobilizing leadership.
  
• Ability to manage change.
  
• Ability to manage financial resources.
  
• Analytical with interpersonal skills in stakeholder management; market development skills.
  
• Versatility agility and innovation.
  
• Ability to summarize points and make decisions; have sound judgment.
  
• Mastery of both the French and English languages the ability to have fluid communication in both.
  
• Rigorous and autonomous.