Office Coordinator
Office Coordinator
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1 Vacancy
Job Description
The Office Coordinator is responsible for overseeing the daily operations of the office ensuring a smooth and efficient work environment. This role involves managing visitor interactions maintaining office security and providing administrative support across various departments. The Office Coordinator will coordinate office supplies handle mail and deliveries and assist with onboarding new employees. Additionally the Office Coordinator will manage officerelated payments develop and implement policies and lead special projects. This position requires excellent organizational skills attention to detail and the ability to multitask in a fastpaced environment.
At J.S. Held we pride ourselves on fostering a positive work culture that is inclusive. The Office Coordinator will play a key role in championing the companys values and contributing to a dynamic and supportive workplace.
Job Responsibilities:
- Visitor and Communication Management:
- Greet and welcome visitors as they arrive at the office.
- Screen visitors and notify the appropriate party for retrieval.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Answer screen and forward incoming phone calls as part of a national operator team.
- Provide basic and accurate information inperson and via phone/email.
- Administrative and Facilities Support:
- Ensure the reception area is tidy and presentable with all necessary stationery and materials (e.g. pens forms brochures).
- Receive sort and distribute daily mail/deliveries.
- Order office and breakroom supplies and keep inventory of stock.
- Oversee maintenance and repair of office equipment.
- Coordinate catering for events and meetings.
- Assist with various administrative tasks as needed.
- Liaison with Property Manager and Cleaning Services.
- Work with the Corporate Support Team on various projects.
- Financial and Policy Support:
- Manage various officerelated payments and approvals.
- Assist in budget preparation and expense tracking for officerelated costs.
- Develop and implement office policies and procedures to improve efficiency
- Onboarding Support:
- Coordinate with HR to ensure new employees have completed all necessary paperwork.
- Set up workstations and ensure new employees have access to the required systems and tools.
- Provide orientation and training on office policies and procedures.
- Facilitate introductions to team members and key contacts within the organization.
Qualifications :
Required Qualifications:
- Associate or bachelors degree preferred.
- Proven work experience as a Receptionist Front Office Representative or similar role.
- Proficiency in Microsoft Office Suite Adobe Reader D365 and Power BI.
- Handson experience with office equipment (e.g. printers workstation devices).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and timemanagement skills with the ability to prioritize tasks.
- Customer service attitude.
- Strong problemsolving skills and ability to implement process improvements.
Physical and Mental Job Qualifications
- Must be able to commute and work in person on a to our Alpharetta GA office.
Additional Information :
Some of the Benefits We Have Include
J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our teams needs.
- Our flexible work environment allows employees to work remotely when needed
- Generous PTO Policy
- Medical Dental and Vision Insurance
- 401k Match
A reasonable estimate of the salary range for this role is $28 $32/hour. Any offered salary range is based on a wide array of factors including but not limited to skillset experience training location scope of role management responsibility etc.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
By submitting your application you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection processing use and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.
Please explore what were all about at www.jsheld.
EEO and Job Accommodations
We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!
J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.
If you are an individual with a disability and would like to request for a reasonable accommodation please email and include Applicant Accommodation within the subject line with your request and contact information.
#LIP1
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
