Events Assistant
Events Assistant
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Job Description
Shepherd and Wedderburn are currently recruiting for an Events Assistant to join their Marketing & Business Development (MBD) team based at our Edinburgh office. Reporting to the Events Manager and working as an integral member of the MBD team the Events Assistant is responsible for the implementation of the firms events and related activities which deliver business development and/or profileraising opportunities for the firm. A key element of the firms business plan is to generate additional revenue and grow its practices and therefore a structured approach to focused and effective marketing and BD activities is required.
Candidate Profile
- Strong communicator with excellent written and verbal skills
- Event management or administration experience within professional services
- Strong team player
- Highly efficient and organised
- Able to act and promote oneself as a trusted advisor
- Excellent IT skills
- Multitasker able to project manage variety of inputs and stakeholders
- Knowledge and understanding of developments within the events marketplace
Technical Skills/Experience
- Support the of the firms Marketing and BD strategy through the development and implementation of tailored events
- Responsible for supporting a number of a strategic annual events including both internal and external events
- Supporting the team in identifying external conferences dinners etc. to attend to achieve desired objectives
- Working closely with Marketing BD Managers and other stakeholders to support the delivery and administration of events as well as project work
- Supporting the team in the management and implementation of allocated client eventrelated activities (working with appropriate support from across the firm as required)
- Delivery of the event/project plan including coordination of various inputs and all elements of events planning.
- Management of invitation design and mailing
- Venue liaison and identification of requirements
- Preparation and management of event materials such as badges merchandise etc.
- Liaison with all stakeholders (internal and external)
- Front of house management
- Supporting with budget management invoice processing and assessment of return on investment
- Management of Memberships
- Assist MBD team with wider projects and internal events
- Internal promotion and communication of the breadth depth and quality of firm eventrelated activities to encourage crossselling activities acting as an ambassador for the firms Marketing and BD team and as a Shepherd and Wedderburn brand ambassador representing the firm at client events.
- Any other reasonable duty as directed by the line manager
Business/Work Management
- Clear understanding of the firms strategy and ability to advise accordingly
- Ability to build and maintain strong relationships with external suppliers
- Works as part of a team to attain objectives within agreed timescales and budgets.
- Prepares well for meetings with guidance.
- Makes effective use of the firms information management systems and complies with all legal and regulatory requirements.
HR Contact
If you would like further information on the role or require accommodations to make your application please contact Marc McRae
Equal Opportunities
At Shepherd and Wedderburn we strive to provide a supportive inclusive and high performance working environment where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups including candidates from Black Asian and minority ethnic backgrounds LGBT people people with disabilities or who are neurodivergent and those from lower socioeconomic backgrounds.
GDPR
Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a data controller. The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us we will hold your information in accordance with our Privacy Notice and Data Retention Policy for Personnel which will be provided to you at the relevant time.
We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant) your line manager (if appointed) and Human Resources staff members. We may contact any references provided for the purposes of discussing your application and will ask your permission before doing so.
If you provide any information deemed to be special category information under the General Data Protection Regulation we may use this as follows:
- We will use information about your disability status to provide appropriate adjustments to the interview process.
- We will use any information provided in our diversity monitoring form about your race colour nationality ethnic or national origin gender identity gender expression social mobility background religious beliefs sexual orientation any disability information age and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.
Should your application be unsuccessful the information provided will be deleted within 1 year of a decision not to progress your application.
If you have any further questions about how we process and store your information or your rights in relation to this please refer to our GDPR Privacy Notice for Applicants and Work Experience Students (available at www.shepwedd/careers/workingwithus/privacynotice)
Employment Type
Full-Time
