drjobs Executive Secretary to the Superintendent Governing School Board-Human Resources

Executive Secretary to the Superintendent Governing School Board-Human Resources

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1 Vacancy
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Job Location drjobs

St. Johns, FL - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Qualifications:

  • Posthigh school training is preferred.
  • A minimum of two years experience as an administrative secretary and other clerical experience is required.
  • Must be proficient in computer programs applications correspondences document design and spread sheets
  • Ability to handle confidential information
  • Ability to work under conditions of constant interruption and pressure.
  • Initiative and ability to direct own work load.
  • Must be available to work some evenings for scheduled meetings.
  • Ability to develop and maintain effective relationships with Superintendent Governing Board the staff and the public.
  • Able to obtain or possess an Arizona DPS IVP Fingerprint Clearance Card

Reports To:Superintendent and Governing Board

Job Goal:To assist the Superintendent and Board with secretarial needs and other quasiadministrative functions essential to their efficiency and effectiveness.

Performance Responsibilities: Executive Secretary

  • Performs all administrative functions related to the Superintendent Administrative Team and Governing Board.
  • Places and receives telephone calls and greets and meets visitors in a professional manner and maintains a positive image to all staff and visitors
  • Maintains the utmost confidentiality of all school district matters
  • Prepares agendas and materials for all Governing Board meetings.
  • Posts meeting notices for all Board meetings as required by the Arizona Open Meeting laws.
  • Maintains the district policies that are adopted or changed by the Board and electronically submit to AZ Policy Services to update on line..
  • Attends Governing Board meetings and takes minutes for Board approval.
  • Maintains an efficient filing system of records communications reports etc.
  • Makes travel and conference arrangements for the Superintendent and Governing Board.
  • Maintains a calendar of district events and staff directories.
  • Performs other related duties as required.

Performance Responsibilities: Human Resources

  • Safeguards the confidentiality of district records and files.
  • Performs a variety of personnel functions for the district including: job announcements recruiting screening of applications doing background checks maintaining fingerprint files reminders to certified staff about certificate renewals scheduling interviews maintaining personnel files etc.
  • Works with appropriate building administrators to assure all paperwork is complete for any candidates recommended for hire
  • Work closely with Payroll Tech and personnel to ensure all paperwork is complete on all new hires
  • Ensures all new hires and parent volunteers have their fingerprint clearance cards and verify cards are valid
  • Maintains salary negotiation information

Terms of Employment:12 months. Salary established by the Governing Board. Employee benefits in accordance with district policies.

Employment Type

Full-Time

Company Industry

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