Office Assistant 15073
Office Assistant 15073
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Job Description
Office Assistant
Field of Work:Business Administration Research & Development
Legal Entity: KWS Research Center 0053
Contract Type: Regular
Is Full Time: Yes
Job ID: 15073
Number of Vacancies: 1
ForKWS Gateway Research Center (GRC)we are looking for aOffice Assistantfor our St. LouisMOoffice in order to support us with the administrative assistance daily operations.This is aFulltimeposition.
Essential Job Functions:
- Plan and execute events at the GRC including special projects anniversaries conferences symposium seminars trainings tours etc. Plan and coordinate logistics such as reservations for travel food lodging entertainment rentals transportation couriers and other services.
- Manage the office cost center by ordering and maintaining the office supplies reviewing and submitting invoices in a timely manner and managing the upkeep of the office. Match packing slips with invoices and code invoices reconcile statements assist with time & attendance by tracking labor force etc.
- Act as the contact point for IT; assist in resolving IT computer and cell phone issues; attend phone distribute mail filing maintenance for copiers printers docking stations badges business cards and office supplies orders etc
- Support hiring processes and new employees onboarding with office supplies furniture computer access issues cost centers travel arrangements etc
- Greet guests/visitors order and pickup meals for meetings coordinate and plan meetings keep office calendars make travel arrangements arrange conference calls etc. Organize facility tours including travel and local activities for both internal and external guests.
- Support communications with the leadership team staff external clients and the public. Maintain close interaction and synergies with other international KWS administrative assistants to ensure support for employees traveling to different sites.
- Draft edit proofread and review internal and external correspondence and emails. Capture notes minutes from meetings and support documentation of action plans. Prepare communications such as memos emails reports and other correspondence in a timely manner.
- Make travel arrangements for the leadership team and assist employees with their travels
- Assist and support team and organization with various projects and other duties as needed
- Other administrative duties as needed by the business
Qualifications and Experience:
- Bachelors degree or equivalent administrative experience
- 3 to 5 years experience providing administrative support
- Exceptional time management and organization skills. Ability to manage multiple tasks and projects simultaneously establishing priorities to meet deadlines
- Ability to communicate effectively (verbal written and presentations) with leadership team staff and internal and external clients
- The ideal candidate is a confident selfmotivated administrative professional who thrives in a challenging fastpaced professional environment
- Proactive and exercise sound judgment and decision making. Demonstrated ability to analyze identify problems and needs and develop solutions and/or options
- Excellent interpersonal skills and emotional intelligence
- Proven Intermediate to advance proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook Publisher etc. Microsoft SharePoint and ability to learn and work with other software programs.
- Demonstrated ability to maintain confidential and sensitive data
- Experience conducting research utilizing traditional online and creative methods
- Excellent written interpersonal and presentation skills in English. Additional language skills are a plus
- Excellent analytical organization and communication skills
- Highly motivated selfstarter requiring minimal daytoday management support and guidance in a complex and fastmoving environment ability to deal with conflict teamwork oriented
- Ability to work independently and structured in an international setting
- Strong customer orientation (internal/external) with a strong service mindset
- Target and process orientation
What we offer
- Competitive salary (RA salary range:$25 $31hr based on qualifications)
- 401(k) employer match; health dental vision benefits
- Pension plan
- Flexible paidtimeoff (PTO)
- Professional training and development opportunities
- An international and diverse team
Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger handle or feel; and reach with hands and arms. The employee is occasionally required to climb balance stoop kneel crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.
About KWS
KWS is one of the worlds leading plant breeding companies. Nearly 5000 employees in more than 70 countries generated net sales of around 1.68 billion in the fiscal year 2023/2024. A company with a tradition of family ownership KWS has operated independently for almost 170 years. It focuses on plant breeding and the production and sale of seed for sugarbeet corn cereals vegetables oilseed and sunflower. KWS uses leadingedge plant breeding methods to continuously improve yield for farmers and plants resistance to diseases pests and abiotic stress. To that end the company invested more than 300 million last fiscal year in research and development. For more information: www.kws/career. Follow us on LinkedIn at https://linkedin/company/kwsgroup/.
Our data privacy policy for candidates is available on www.kws/dataprotection. Please select the country where the job you applied for is posted in and if applicable the specific business unit.
Employment Type
Full Time
