Executive Assistant to the Deputy State Superintendent

This is an anticipated vacancy and internal posting to DPI.

The North Carolina Department of Public Instruction is seeking applicants for Executive Assistant for our Deputy Superintendents Office.

The Deputy Superintendents Office provides senior leadership with the Department of Public Instruction and works in close coordination with the State Superintendent and senior leadership team. The Deputy Superintendents Office manages the key support functions of NCDPI and uses his or her knowledge of applicable laws and regulations industry trends and best practices to ensure that NCDPI operates efficiently and effectively and that staff and leadership can focus on NCDPIs core education mission and programs. The Deputy Superintendents Office is responsible for overseeing management of several functions of the department including the following areas:

• Academics
• Operations
• Finance and Business Services
• Testing and Accountability
• Information Technology
• Communications

The primary purpose of this position is to provide direct secretarial or clerical/administrative assistance and management to the Deputy Superintendents Office by effectively managing daytoday operations of the Office. The person in this position provides assistance to the Deputy Superintendent and Cabinet members to ensure that daytoday operations are completed in a timely manner accurately and in accordance with all policies and procedures. Responsible for interpreting developing and carrying out policies and procedures for various programs rather than one specific program. Administer major public contact functions including responsibility for acting as liaison between the department and other departments and the public in interpreting policies and procedures with independent authority.

Additional duties as assigned.

EEO Statement:

The State of North Carolina and the Department of Public Instruction provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

To receive credit for all of your work history and credentials you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:

• Documented experience in managing multiple calendars.
• Documented experience in creating documents in Microsoft Office Suite.
• Documented experience reviewing and/or submitting travel reimbursements.

MANAGEMENT PREFERENCES:

• Ability to explain and interpret program information to internal staff and external stakeholders as needed.
• Ability to identify and understand issues problems and opportunities; determine appropriate course of action; and develop an appropriate solution.
• Ability to present ideas clearly and effectively in written form
• Ability to edit adjust language or terminology to meet needs of the audience or as appropriate
• Ability to use correct grammar organization and structure.

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for details.

Bachelors degree preferably in business administration or a related discipline from an appropriately accredited institution; or

Associates degree in secretarial science business administration or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or

High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

All applicants must complete and submit a state application for employment using the NEOGOV Online Job Application System Job Opportunities Sorted by Job Title ascending Careers (governmentjobs)for the State of North Carolina.

Any applications not received by the advertisement closing date and time will not be accepted outside of the portal. To receive credit for work history and credentials the applicant must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. NC DPI welcomes attached or incorporated resumes cover letters and reference information but these items will not be used for screening for qualifying credit.

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