Administrative Business Partner Fixed Term Contract

About Us

Artificial Intelligence could be one of humanitys most useful inventions. At Google DeepMind were a team of scientists engineers machine learning experts and more working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery and collaborate with others on critical challenges ensuring safety and ethics are the highest priority.

Snapshot

Were looking for two experienced Administrative Business Partners to join our 12month flex program focused on the crucial onboarding of new Google DeepMind executives. In this touch and go role youll provide expert administrative support during their initial 3 months directly contributing to their sccessful integration. This is an ideal role for someone who enjoys a fastpaced flexible environment and excels at supporting senior leaders across various teams and areas.

The Role

Key responsibilities:

• Perform a wide range of E/ABP tasks on a rotating basis including managing complex calendars booking travel creating expense reports organizing events and scheduling facilities and equipment.
• Seamlessly onboard/rampup and offboard new executives adjusting and pivoting as needed to meet evolving needs.
• Provide meeting support by circulating agendas capturing notes and ensuring action items are followed up on.
• Arrange domestic and international travel including hotel reservations flight checkin visas and detailed itineraries.
• Handle financial administration such as compiling expense claims approving purchase orders and managing reimbursements.
• Act as a point of contact managing incoming requests and heavy email correspondence.
• Build efficiency and effective responsiveness into operations suggesting ideas for continuous improvement and helping to define new operational strategies.
• Collate and track actions and deliverables.
• Establish exemplary trust with executive leaders and partners making decisions on their behalf using excellent judgment and discretion.
• Develop strong working relationships with each leader by thinking ahead handling priorities anticipating needs and future challenges and proposing solutions to enable effective decisionmaking.
• Understand key stakeholders and build/maintain effective working relationships across the organization.

About You

You are a resilient Assistant with experience working in a fastpaced environment. You are energetic enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive warm kind trustworthy and efficient; with a cando attitude willingness to learn and a strong desire to grow.

• Passionate about supporting and enabling others motivated by Leader support.
• Proactive you are a selfstarter and a naturally strong problemsolver; you can anticipate what needs to be done without guidance.
• Highly organised you manage priorities well; juggling and handling multiple deadlines and tasks efficiently whilst being able to manage expectations in a thoughtful way.
• Can adapt quickly to changing demands and embrace ambiguity
• Able to demonstrate administrative excellence you have an acute and exceptional attention to detail.
• Solid communicator and active listener; you exhibit a high EQ.
• Able to build relationships across teams and foster trust.
• Collaborative and thrives in a team environment.
• Proactively seek out timesaving solutions and tools.
• Open to new ways of working curious and dedicated to continuous improvement for yourself and the team.
• Experience with Google Suite is preferable but not crucial.

At Google DeepMind we value diversity of experience knowledge backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex race religion or belief ethnic or national origin disability age citizenship marital domestic or civil partnership status sexual orientation gender identity pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation please do not hesitate to let us know.

Closing date: April 1st 2025