Office Support Specialist I 2025-00934
Office Support Specialist I 2025-00934
Posted on :
08-04-2025
Employer Active
1 Vacancy
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Hourly Salary
USD 18 - 18
Vacancy
1 Vacancy
Posted on :
08-04-2025
Job Description
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Wyoming Department of Corrections contributes to public safety by exercising reasonable safe secure and humane management while actively providing offenders opportunities to become lawabiding citizens.
The Wyoming Medium Correctional Institution (WMCI) is located in Torrington WY and is specifically designed to serve as the main intake and assessment center for male inmates. It serves as a primary education and treatment center for inmates identified as requiring high levels of protective custody and medical mental health dental substance abuse life skills cognitive/behavioral and/or sex offender treatment services.
This position will work primarily with the maintenance department and will report to the Skilled Trades Manager. This position will be responsible for basic clerical duties data entry and reporting of work orders using the AIM Work Order system tracking and reporting quarterly semiannual and annual inspections collecting filing and reporting on correctional audit standards completing purchase requisitions tracking purchases and may assist in managing inmate time cards.
Human Resource Contact: /
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.- Performs executivelevel administrative and support duties.
- Manages the daytoday operations of assigned programs projects or functions between a variety of sources as well as the office maintenance and inventory.
- Acts as a resource to provide information or interpretation of agencyspecific rules/regulations to staff the public or other government entities.
- Assists staff; monitors/reviews quality of work; assists with scheduling; provides technical assistance and training.
- Plans coordinates and facilitates meetings.
- Review documents files records etc. to determine action to be taken.
- Resolves some light computer/network problems.
- Responsible for program integrity assurance.
- Provides a review and evaluation function to ensure that compliance issues/concerns within the organization are being appropriately evaluated investigated and resolved.
- Develops/implements corrective action plans for resolution of problematic issues and provides general guidance on how to avoid or deal with similar situations in the future.
- Request and receive bid quotes researching and resolving issues with vendors.
- Maintains database information.
- Creates and edits reports & documents for management.
- Manages schedules and timelines for managers.
- Management and oversight of all office equipment and supplies.
- Responsible for processing maintenance and quality control of records and documents.
- Compiles vital information.
- Coordinates program functions between a variety of sources.
- May assist with general maintenance tasks and also escort contractors within and around prison grounds.
- Responsible for ensuring a safe and enjoyable workplace including participation in initiatives designed to promote a positive work environment.
Qualifications
KNOWLEDGE:- Knowledge in applicable computer applications.
- Knowledge of records processing and maintenance procedures and systems.
- Knowledge in the preparation of complicated documents.
- Knowledge and understanding of the agency and each respective division/program.
- Knowledge of investigating alleged noncompliance.
- Knowledge of project management.
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Business)Experience:01 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant IIOREducation & ExperienceSubstitution:24 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant IICertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:
- Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis
- Walking on cement floors on an occasional to regular basis
- Walking up and down stairs on an occasional basis
- Stooping bending kneeling crouching on an occasional basis
- May work outdoors in a variety of weather conditions
- Reaching on a regular basis
- Typing/Repetitive motion on a frequent basis
- Talking/hearing on a frequent basis
- Seeing: the visual ability to perform an activity such as analyzing data and figures viewing a computer terminal or extensive reading.
- Preservice training is required.
NOTES:
- FLSA: NonExempt
- The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
- The Wyoming Department of Corrections is a DrugFree Workplace. All staff are subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a TobaccoFree Workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
- The Wyoming Department of Corrections is in compliance with the Federal Prison Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse corporal punishment personal injury disease property damage and harassment and the elimination of prison .
- Successful Applicants for employment must pass a background/reference check medical evaluation and drug test prior to appointment.
- WDOC has a strict dress code policy to includes standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
- WDOC offers a competitive benefits package including medical dental and life insurance paid vacation and sick leave paid holidays tuition reimbursement program Wyoming State Retirement and 457 Deferred Compensation Program longevity pay and opportunities for advancement.
Supplemental Information
080Wyoming Department of Corrections Wyoming Medium Correctional Institution
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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