BudgetAccounting Analyst
BudgetAccounting Analyst
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Job Description
This position is responsible for approving and processing requisitions in Oracle by verifying appropriate accounting. They are also responsible for invoice research training and assisting managers with Oracle procedures and processes as well as entering invoices into the AiM work order system. This position is responsible for coordinating and completing property claim reporting monthly and other adhoc reporting requests.
About the Work Unit:
Facilities provides support for all construction renovation and routine maintenance of University space and facilities; housekeeping services for approximately 5.8 million square feet of academic administrative residential and recreational space; grounds care for 330 acres that are a registered arboretum; turf care for athletic fields; and utilities for the University Central and the Medical Center.
Facilities annual budget exceeds $100 million in operating expenses and includes over 400 employees. This branchmanages major capital project expenditures totaling$125 million annually and facility renewal replacement and large maintenance project expenditures totaling $20 million annually. The Facilities Business Operations Center provides support to the entire department specifically regarding the areas of Finance Employee Relations Systems Contracts and General Administration.
Duties and Responsibilities:
Financial Unit Management (FUM)
- Review and approve financial transactions with high attention to detail for VU Maintenance and Operations in the Oracle Cloud system including procurement requisitions travel and entertainment expense reports and procurement card expense reports
- Review payment status on invoices and ensure vendors are billing and paid timely
- Assist managers with various needs within Oracle requisition processing new vendor setup etc.
- Ensure invoices are submitted with proper documentation adhere to contractual terms and are valid for payment
- Invoice data entry into AiM (VU Maintenance and Operations work order system) to assist with tracking building cost
- Assist managers with service agreement renewals by collecting quotes working with Procurement on potential contract documents and submitting to admin staff for purchase order initiation
Accounting and Reporting
- Prepare and upload various journal entry monthly
- Collect organize and track property claims information from various stakeholders and submitting charges in a timely and accurate manner
- Quarterly analysis and review of purchase order closeout as well as tracking service agreement invoicing process throughout the year
- Data entry and processing of utility bills as well as working with various utility companies regarding billing and account maintenance
- Provide monthly budget to managers and assist with questions regarding various budget items or anomalies
Other Duties as Assigned
- Manage projects requiring advanced analytical skills coupled with polished communication and presentation skills
- Ability to utilize Access and Excel to pull together various pieces of information for budgeting forecasting and dashboard reporting
- Assist with completing the dashboard report each month
- Assist in various adhoc reporting requests
Supervisory Relationships:
This position does not have supervisory responsibility; this position reports administratively and functionally to theSenior Financial Unit Manager.
Education and Certifications:
- Bachelors degree necessary preferably Business degree
Qualifications:
- Undergraduate degree preferably a business degree
- At least three 3 years financial/accounting experience; Five 5 years preferred
- Computer proficiencies Microsoft Windows work order management system (preferable)
- Other skills data analysis research customer service training critical thinking
- Meticulous attention to detail and organization
- Excellent verbal and written communication skills
- Thorough working knowledge of Microsoft Office suite
- Willingness to evolve and make changes to better suit the value of Vanderbilt
- Ability to take initiative multitask and work well under pressure
- Comfortable operating in a challenging business environment
- Ability to work alone as well as work well with others
- Honest with the high personal and professional integrity and maturity to handle confidential information
- Excels working in a fastpaced demanding environment
- Comfortable navigating business and information technology systems and platforms
- Resourceful and resilient
Required Experience:
IC
Employment Type
Full-Time
