Staff AssistantBackground Portal Administrator
Staff AssistantBackground Portal Administrator
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$ 5423 - 7721
1 Vacancy
Job Description
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort from receiving hotline calls to reaching family reunification or foster care and adoption children and families are our focus.
Agency:Department of Children and Family Services
Title: Administrative Assistant I
Class Title:ADMIN ASSISTANT I 00501
Skill Option:None
Bilingual Option:None
Closing Date/Time: 04/11/2025
Salary: Anticipated Starting Salary $5423/Month Full Salary Range $5423$7721/Month
Job Type:
Category:Full Time
County: Cook
Number of Vacancies: 1
Plan/BU:RC028
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
IT IS HIGHLY RECOMMENDED THAT YOU UPLOAD COLLEGE TRANSCRIPTS AND RESUME.
Posting Identification Number 136982
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Children and Family Services is seeking an organized professional and results oriented individual to serve as Staff Assistant to the Central Office of Licensing Associate Deputy. Under general direction this position will provide input to the Associate Deputy concerning statewide monitoring of the Central Office of Licensing processes and develop strategies to effectively fulfill Agency objectives. The position will also conduct research and carry out special assignments. Additionally the position will confer with the Associate Deputy and finalize the licensing processes by preparing and composing letters to be signed by the Associate Deputy.
This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agencys operations. DCFS offers a competitive compensation plan excellent benefits and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Essential Functions
- Serves as Staff Assistant/Background Portal Administrator
- Processes Agency Background Check Portal forms emailed by licensed childcare providers requesting to have access to the background check portal
- Confers with the Manager and finalizes division processes by preparing and composing letters to be signed by the Manager
- Develops and monitors reports that support program accountability of the division
- Serves as timekeeper
- Develops monthly reports and coordinates the compilation and preparation of other special reports for the Background Check Unit
- Serves as liaison with Departmental divisions as well as other agencies and organizations
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four years of college preferably with courses in public or business administration.
- Requires one year of professional experience in a public or private organization or satisfactory completion of an agency approved professional management training program.
Preferred Qualifications
- 2 years of experience utilizing the Child Care Act in a public or business organization
- 2 years of experience utilizing background check databases and systems in a public or business organization
- 2 years of experience serving as an administrative assistant in a public or business organization
- 2 years of professional experience serving in a liaison capacity for a public or business organization
- 2 years of experience serving as a representative of ones supervisor in meetings conferences etc.
- 2 years of professional experience conducting research and carrying out special assignments requiring the development or interpretation of programs and procedures in a public or business organization
Conditions Of Employment
- Requires completion of a background check and selfdisclosure of criminal history.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday Friday 8:30 am to 5:00 pm
Work Location: 1911 S Indiana Ave Chicago Illinois 60616
Supervisor: Patricia Stokes
Agency Contact:
Name: Destiny Wright
Email: (For Questions Only)
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of theIllinois.jobs2web homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of theIllinois.jobs2web homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on Illinois.jobs2web click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Staff IC
Employment Type
Full-Time
