Receptionist 190 Days
Receptionist 190 Days
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1 Vacancy
Job Description
Receptionist
Purpose Statement
The job of Receptionist is done for the purpose/s of greeting and directing visitors responding to inquiries from staff the public parents students etc. by providing requested information and/or referral to other parties; maintaining everyday operations of the school office; and when time permits providing general clerical support.
This job reports to building Principal.
Essential Functions
- Answer telephone system for screening calls transferring calls responding to inquiries and/or taking messages.
- Distribute items within the site (e.g. special delivery and overnight mail/packages messages application packets etc. for ensuring receipt to addressee.
- Greet individuals entering the building (e.g. visitors parents students vendors etc. for responding to inquiries and/or directing individuals to appropriate location in accordance with established building security procedures.
- Maintain reception area materials (e.g. newsletters event calendars etc. for providing resource information to visitors.
- Maintain building information (e.g. use schedules staff directories emergency contacts etc. for providing reference information.
- Manage update and maintenance of informational software records for providing necessary information as needed.
- Perform general clerical functions (e.g. scheduling copying faxing data entry filing processing outgoing mail maintaining mail machine etc. for supporting office operations.
- Receive a variety of items (e.g. mail special deliveries packages supplies etc. for distributing materials to appropriate parties.
Other Functions
- Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skillbased competencies required to satisfactorily
perform the functions of the job include preparing and maintaining accurate records; operating standard office equipment; utilizing pertinent software applications; classifying data and/or information; and customer service.
KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and solve practical problems. Specific knowledgebased competencies required to satisfactorily perform the functions of the
job include business telephone etiquette; knowledge of CCSD staff and programs; grammar spelling and punctuation; office practices; and CCSD safety and security practices.
ABILITY is required to schedule activities meetings and/or events; gather collate and/or classify data; and use jobrelated equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize jobrelated equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require
independent interpretation; and problem solving with equipment is limited. Specific abilitybased competencies required to satisfactorily perform the functions of the job include maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; and displaying tact and courtesy; accuracy and attention to detail; adapting to changing work priorities; analyzing issues and determining appropriate
course of action; dealing with frequent interruptions; organizing tasks; setting priorities; and working as part of a team.
Responsibility
Responsibilities include working under limited supervision following standardized practices and/or methods; leading guiding and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the jobs functions. There is a continual opportunity to have some impact on the organizations services.
Work Environment
The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling some stooping kneeling crouching and/or crawling and significant fine finger dexterity. Generally the job requires 85 sitting 10 walking and 5 standing. This job is performed in a generally clean and healthy environment.
Experience: Job related experience is required.
Education: High school diploma or equivalent.
Equivalency:
Required TestingCertificates and Licenses
Continuing Educ. / Training Clearances
Criminal Background Clearance
TB
FLSA Status Salary Grade
NonExempt Group 6
Support Staff Salary Schedule
Employment Type
Full-Time
