Contracts and Grant Agreements Coordinator
Contracts and Grant Agreements Coordinator
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$ 5730 - 8170
1 Vacancy
Job Description
Job Requisition ID:45166
Opening Date: March 26 2025
Closing Date/Time:04/08/2025
Agency:Department of Human Services
Class Title:EXECUTIVE I 13851
Skill Option:None
Bilingual Option:
Salary:Anticipated Salary $5730$8170/month $68436$98040/year)
Job Type:Salaried
Category:Full Time
County:Sangamon
Number of Vacancies:2
Plan/BU:RC062
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through the2webwebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number 45166
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Early Childhood (DEC) is seeking to hire a dynamic organized and detailedoriented Contracts and Grant Agreements Coordinator that organizes plans executes controls and evaluates grant agreements contracts and procurement documents for assigned area(s) ensuring compliance with Grant Accountability and Transparency Act (GATA/2 CFR) and other state and federal mandates within the Department of Human Services (DHS) Division of Early Childhood (DEC). DEC is one of six divisions within the Illinois Department of Human Services (IDHS). DEC serves to strengthen and centralize Child Care Early Intervention Home Visiting and Migrant and Seasonal Head Start within IDHS. The DEC vision is for Illinois pregnant persons young children and families to have the supports they need to achieve their full potential. The DEC mission is to enhance equitable access to Child Care Home Visiting and Early Intervention programs and services that support whole child development. DEC is committed to the following guiding values: Whole Child Focus Quality Service Delivery Equity Relentless Pursuit of Mission Respect and Dignity and Stability and Sustainability.
Essential Functions
Serves as a Contracts and Grant Agreements Coordinator.
Identifies and resolves grant agreement contract and/or procurement related issues for assigned area(s).
Populates and maintains the DEC trackers associated with contracts grant agreements and procurements documents and activities.
Attends WebEx and/or inperson WebEx meetings workgroups conferences retreats and/or training opportunities regarding grant agreement contract and/or procurement processes.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of four 4 years of college preferably with coursework in business or public administration.
Requires one 1 year of responsible administrative experience in a public or business organizationORcompletion of an agency approved professional management training program.
Preferred Qualifications
One 1 year of professional experience processing contracts and grant agreements while adhering to state and federal mandates (e.g. grantmaking/2CFRGrant Accountability and Transparency Act) at a public or private organization as a grantor or grantee/vendor.
One 1 year of professional experience with carrying out and tracking the status of Procurement processes (e.g. Procurement documents and Bid Buy).
One 1 year of professional experience with implementing a formal contract and grant agreement tracking system(s) to manage the multifaceted workflow of various related documents.
One 1 year of professional experience providing training and/or technical assistance regarding the grant agreement contract and procurement processes.
One 1 year of professional experience meeting deadlines with strong attention to detail and use of abstract/critical thinking skills while multitasking.
One 1 year of professional experience establishing and maintain working relationships with contractual grantees and/or venders to assist in grant agreement and/or contract related inquires/problems.
Conditions of Employment
Requires basic proficiency in Microsoft Office Suite.
All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours: MondayFriday 8:30am5pm; 1hour unpaid lunch.
Work Location: 100 South Grand Ave E Springfield Illinois 62762
Division of Early Childhood
Bureau of Contracts and Payments
Contracts Unit/Contracts and Grant Agreements
Springfield/Sangamon County
Posting Group: Office & Administrative Support; Social Services
About the Agency:The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
1025 Days of Paid Vacation time annually 10 days in year one of employment)
Personal Sick & Vacation rates modified for 12hour & parttime work schedules (as applicable)
13 Paid Holidays annually 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program A supplemental retirement plan
Optional PreTax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
5 Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the2web homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of the2web homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on 2web click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
